Assistant Director of Graduate Programs

Summary

Position Title

Assistant Director of Graduate Programs

Department

DCOBT

Status

Salaried/Non Exempt

Job Summary

The Assistant Director of Graduate Programs works closely with others in the graduate office to support the strategic initiatives of the college and advance graduate programs. This position includes student advising, coordination of programmatic activities, and office support.

Duties/Responsibilities

• Manages the Grad2Grad program by assisting in recruiting for the Grad2Grad program. Interviews and then manages the undergraduate students that are accepted into the program. Coordinates the undergraduate transition to graduate student status.
• Coordinates Professional Development activities for Master’s level students:
• Coordinates Graduate level Dean’s Fellows program
• Organizes and enacts in-person and virtual student orientation each semester
• Forms cohort study groups for Master’s level programs and organizes networking activities
• Supports Executive Coaching Series and other events
• Liaison to CM to ensure availability of appropriate development activities
• Assist in scheduling and set-up of graduate program events
• Assists with Day-to-Day operations in Graduate Office:
  • Establish a warm and friendly work environment while providing student support for emergent issues.
  • Supports DCOBT graduate programs for accreditation and reporting purposes.
  • Coordinate Educational Testing Services (ETS) testing for business students; procure tests and assists in administering the online exam; retains and provides results.
  • Assists with graduate scholarship and assistantship applications.
  • Assists in the supervision of Graduate Assistants and Student Workers.
  • Provides back-up support and weekend coverage for the graduate programs as needed.
• Development of knowledge of program requirements and confirmation of accuracy in college catalog and online. Updates webpages as program requirements change.
• Assists with marketing and promotion of Graduate Activities.
• Coordinates with others to improve processes, including admissions and marketing.
• Other duties as assigned.

Required Skills/Abilities

• Excellent critical thinking skills
• Excellent oral and written communication skills
• Proficiency in Microsoft Word, Excel
• Ability to use discretionary judgment
• Strong interpersonal and organizational skills
• Must be able to maintain confidentiality of records.
• Must be able to work independently, prioritize and handle multiple tasks.

Education, Certificates, Licenses, & Experience

• Bachelors degree or 2 years of relevant experience in a higher education setting

Physical Requirements

Examples:

• Must be able to bend, stoop, and reach.
• Manual dexterity to efficiently operate a computer keyboard and other business machines.
• Adequate hearing to communicate effectively in person and by phone.
• Near vision sufficient to read written communications and computer display screens.

Important Note

This is not an exhaustive list of all responsibilities, duties, and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

To Apply

Interested applicants are asked to submit a copy of their resume, cover letter, and list of references alongside a completed JU Application to Dean Barbara Ritter at dcobsearch@ju.edu.