Human Resources

Administration Opportunities: Associate Registrar

Title

Associate Registrar

Department

Registrar's Office

Status

Full-Time/Exempt

Reports To

Registrar

Position Description

The Associate Registrar is the second in charge of the Registrar’s Office, represents the Office when the Registrar is away, and serves on University Committees. The Associate Registrar supervises the support staff to ensure that their work is being done in a timely, accurate, and customer friendly manner. The Associate Registrar leads the Degree Audit Team that updates the Degree Audits each catalog year, acts as liaison with the academic areas, and offers sessions for advisors and faculty. The Associate Registrar supervises the graduation certification and works with students and advisors on graduation issues. The Associate Registrar also works with the certification of Veteran Benefits and keeping the JU Community updated on the Veteran Programs.

Responsibilities

Essential Job Duties:

Recent experience working in a Registrar's Office
Working knowledge and understanding of higher education policies and regulations
Experience with a student information system, preferable with Ellucian (formerly Datatel)
Experience with an automated degree audit system, preferable with Ellucian (formerly Datatel); or an experienced computer programmer
Processed graduation certification
Experience with the evaluation and awarding of transfer and alternative credits
VA certifying official
Supervise Registrar support staff to ensure that their duties are performed with accuracy and with good customer service
Served on university committees

Special Skills:

Experience working with a student information system, preferable with Elllucian (formerly Datatel)
Excellent computer skills with proficiency in Microsoft Work and Excel
Experience working with E-Mail
Excellent oral communication skills
Excellent writing skills
Excellent critical thinking skills
Must be able to work in a dynamic environment and adjust to changes quickly
Excellent problem solving skills

Work Conditions:

Standard office hours are 8:30 am to 5:00 pm, with required evening and weekend hours during the year
Work is primarily indoors, but requires the incumbent to be in an outdoor environment when traveling between campus buildings or being off-campus
Travel to conferences and workshops held throughout the USA
Incumbent will be exposed to frequent noise caused by telephones and office machines
Work in an enclosed and windowless environment, such as the "vault" or basement

Physical Requirements:

Must be able to lift and carry equipment and supplies weighing up to 40 pounds
Must be able to bend, stoop and reach
Manual dexterity to efficiently operate a computer keyboard and other business machines
Near vision sufficient to read written communications and computer display screens
Adequate hearing to communicate effectively in person and by phone
Must be able to stand for long periods of time

This is not an exhaustive list of all responsibilities, duties and or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

Qualifications

Prerequisites Required for Position:

1. Minimum Education Requirement:

Master's degree, but will consider Bachelor's degree with outstanding Registrar experience

2. Minimum Work Experience:

Demonstrate ability to work with diverse groups
Ability to successfully balance and manage multiple task in an active, fast-paced environment
Excellent oral, written and computer skills
Work in a college/university environment, preferably in the Registrar's Office
Worked in an environment that is heavy regulated, so familiar with reading and understanding governmental and regulatory agencies regulations

3. Preferred Qualifications:

Master's degree
Work in a college/university Registrar Office
Experience supervising employees
Familiar with Datatel's Colleague

To Apply

Send JU Administrative/Staff employment application and or professional resume, via electronic email or surface mail to:

Carolyn Barrett
Registrar
Jacksonville University
2800 University Blvd N
Jacksonville, FL 32211
email: cbarret@ju.edu

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