It is up to each instructor to determine the criteria by which students will be graded. Both knowledge of class material and the quality of work submitted by the student may be factors in grading a course as the instructor thinks appropriate. To facilitate the success of all students, specific criteria for assignments or grades, as well as the number of graded assignments and the weight attached to each, should be clearly explained in the syllabus and may be supplemented by explanations in other course materials. Instructors should also inform students of any class attendance and participation policies that will affect their final grade. Faculty may provide work for extra credit but are under no obligation to do so.
Since Jacksonville University students are expected to adhere to the highest standard of academic honesty, grades for courses may also be affected by academic misconduct. To underscore the importance of truth, honesty, and accountability, students and instructors should adhere to the following standard: I do not lie, cheat, or steal nor do I condone the actions of those who do.
Academic misconduct is defined as follows:
Any form of cheating, including concealed notes during exams, copying or allowing others to copy from an exam, students substituting for one another in exams, submission of another person’s work for evaluation, preparing work for another person’s submission, unauthorized collaboration on an assignment, submission of the same or substantially similar work for two courses without the permission of the professors. Plagiarism is a form of Academic Misconduct that involves taking words, ideas or any other material from a source, either verbatim or in paraphrase, without acknowledging the original author through proper citation(s). Cutting and pasting from any source including the Internet, as well as purchasing papers, are forms of plagiarism. (Warshauer, M., 2002.)*
* Matthew Warshauer, History Department, Central Connecticut State University, Academic Misconduct/Plagiarism Questionnaire; http://www.history.ccsu.edu/
Such conduct may be subject to disciplinary action including:
· Penalizing a student’s grade on the assignment or examination in question
· Assigning a failing course grade
· Dismissal from the University (in cases of especially egregious or repeated offenses).
The faculty regards all incidents of academic misconduct as major offenses which merit disciplinary action. Faculty members will handle each case of academic misconduct in accordance with their own course policy. In the spirit of academic freedom, no further action is required from the instructor following the action taken in response to the incident of academic misconduct if the student agrees to the penalty. However, it is strongly recommended that faculty members report all incidents of academic misconduct to the Senior Vice President for Academic Affairs, with notification to the division chair and appropriate college dean, in order to identify students who commit additional future incidents of academic misconduct. In addition, the instructor may recommend to the to the appropriate Division Chair, or College Dean if the department or academic unit in which the course is taught is not part of a division, further sanctions against the student deemed appropriate for the level of academic misconduct. These sanctions may include academic probation, suspension or expulsion. If the sanctions recommended by the instructor are not approved, the instructor may appeal the decision of the Chair/Dean to the Senior Vice President for Academic Affairs. If there is still disagreement, the instructor may refer the decision of the Senior Vice President for Academic Affairs back to the Chair/Dean of the Academic Unit from which the appeal originated. The Chair/Dean shall then form a five-person appeal committee along the same guidelines used for the formation of a committee to hear a student appeal (see below).
Standard Procedure for Appeals of Grades and Sanctions
It is understood that students may have questions about their grades. Most can easily be answered through conference with the instructor. In the event that a student feels he/she has been treated unfairly, or that an instructor has deviated from his/her prescribed formula for grading in an arbitrary or unwarrantedly punitive manner, the student may appeal the grade.
The following timetable and grade appeal process shall be used whenever the student disagrees with a grade assigned, for academic misconduct or any other reason.
1) Appeals cannot normally be made unless a student has first discussed his/her concerns with the instructor. This conference should take place within three business days of the student being notified of the grade assigned, unless unforeseen and extenuating circumstances beyond the student’s control warrant an extension. The student must be able to document such extenuating circumstances if requested by the instructor. If the grade assigned was for an assignment due the last week of the semester or on a final examination, the student and instructor must meet to confer no later than three business days after the beginning of the following semester.
2) If the concerns remain unresolved after the conference with the instructor, the student must inform the instructor in writing within two business days of the conference that he/she is dissatisfied with the results of the conference. The student may then appeal the instructor’s decision to the appropriate Division Chair, or College Dean if the department or academic in which the course is taught is not part of a division. In the case that the grade in question was assigned by an adjunct member of the faculty, the appeal must also be made directly to the appropriate Division Chair or College Dean. An appeal must be formally submitted in writing, clearly stating and documenting the evidence for unfair, arbitrary or unwarranted treatment and must be submitted within ten business days of the student’s written notification to the instructor that the issue remains unresolved. The Division Chair/College Dean shall confer with both the student and the concerned faculty member (or adjunct, if available) together within five business days of receiving the written appeal. The concerned faculty member (or adjunct, if he/she so desires) may at this time submit a formal written response to the student’s appeal.
3) If the student’s concern is still unresolved after the conference with the Chair/Dean and faculty member, or if the instructor (or adjunct, if available) disagrees with the decision of the Chair/Dean, the Chair/Dean shall within five business days form a committee of five faculty members, four from within the Division/College to review the work in question and one from the Committee on Academic Standards, who comes from outside the Division/College, to insure that both the student and faculty member are fairly treated. Within ten business days the committee must review the case and issue its final recommendation. The committee may either recommend the grade remain unchanged from the instructor’s decision or recommend the grade be changed to a value the committee deems appropriate for the case. If the case involves academic misconduct, the committee at that time may also recommend probation or suspension of the student, or dismissal from the University based upon compelling evidence of serious academic misconduct. In cases where the committee rules that the student should receive a penalty resulting in a grade of “F” for a course, the student may not withdraw or be withdrawn from the course at any time.
4) The committee’s recommendation then must be issued to the Senior Vice President for Academic Affairs, the Division Chair/College Dean, the instructor and the student in writing along with an explanation of the rationale for the recommendation. It is the responsibility of the Senior Vice President of Academic Affairs to see that the recommendation is carried out. If a semester/term ends without the process reaching a final resolution, the process should continue at the beginning of the next semester at the point that was reached at the conclusion of the previous semester. In this case, the grade assigned for the course will be recorded as “NG” (no grade) on the student’s official transcript, without prejudice, until the case is resolved.
5) If the Division or College does not follow the procedures outlined above then the student or instructor may appeal directly to the Senior Vice-President for Academic Affairs. This appeal must be submitted in writing and must clearly demonstrate how the procedures contained in this Grade Appeal Process were violated. The Vice-President for Academic Affairs is to determine whether proper procedures have been followed. In the event they have not been followed, any recommendation or decision may be declared null and void and sent back to the Division or College for reexamination. The final disposition of the case must be reported to both the instructor and the student prior to the issuance of the grade.
All students, whether living on campus or off campus, must ensure their correct local and permanent addresses are on file in the Registrar’s Office. Changes of address must be reported to the Registrar immediately.
Students and organizations shall be free to examine and to discuss questions of interest to them and to express opinions publicly and privately. Students shall be free to support, by orderly means, causes which do not disrupt the regular and essential operation of the institution as outlined in the Student Handbook. It is understood that in their public expressions or demonstrations, students or student organizations speak only for themselves and do not represent the views of the University.
Recognized student organizations shall be allowed to invite and to hear speakers of their own choosing in a closed meeting of the organization, but must take precautions to insure that invited speakers conduct themselves with decorum and do not advocate positions which are destructive to the mission and vision of the University as stated in the University catalog.
Sponsorship of guest speakers does not imply approval or endorsement, either by the sponsoring group or by the institution. Student organizations shall be responsible for the orderly scheduling of facilities and for conducting the occasion in a manner appropriate to the academic community and good civil order. If contracts with the University are required for speakers or guests, they must be signed by the Dean of Students, Vice President for Student Life or Vice President for Financial Affairs of the University.
Comments and Complaint Procedures
The University and its staff strive to improve student services and welcome input regarding our policies and procedures. All student concerns or complaints should be written and directed to the appropriate division or departmental office. If said response does not adequately address a student’s concerns, the complainant is encouraged to contact the Office of the Senior Vice President for Academic Affairs (Howard Building, 3rd floor, 256-7030) for academic concerns and the Office of the Vice President for Student Life (Davis Student Commons, 3rd floor, 256-7067) for all other concerns.
All written complaints/concerns should be accompanied by relevant documentation. The Vice President will review the situation with the appropriate area and will either respond personally to the complaint, or direct the appropriate member of the institution to do so within 10 days of receipt of the written complaint. Please note: Due to Federal regulations the University generally only corresponds with students, not parents or guardians.
Alcoholic Beverages Policy
The University’s alcoholic beverage policy is administered by the Dean of Students, and enforced by Campus Security and Residential Life. All inquiries regarding the policy should be directed to the Dean of Students or the Director of Campus Security.
The University complies with all local, state and federal laws/regulations regarding the possession, consumption, dispensing, and sale of alcoholic beverages. This University policy will be modified to conform to local, state and federal laws/regulations at such time that such laws/regulations change. Additionally, the University has put into place numerous regulations, which promote safe and responsible use of alcoholic beverages on campus.
Any campus department or organization that desires to dispense, serve, or sell alcoholic beverages at an on-campus event must make such a request in writing to the Dean of Students at least one month prior to the event. The Dean of Students and Director of Campus Security will review such requests, and approve them, deny them, or approve them with certain stipulations. Stipulations may include, but are not limited to: 1) a requirement that the department/organization contact and hire approved security officers for the event; 2) a requirement that all attendees be issued wristbands; etc. Student organizations are typically only permitted to have alcohol at an event at which the majority of attendees are of legal age to consume alcoholic beverages. The department/organization must designate an individual as the primary host for the event, who, in the name of the department/organization, assumes overall responsibility for the event and for ensuring that attendees abide by the applicable laws/regulations and University regulations covering alcoholic beverages, and by all other University policies.
During an event, alcoholic beverages must be contained within the area where the event is taking place. Persons may not enter or leave an event with alcoholic beverages in their possession. Public intoxication and/or disorderly conduct are prohibited and will subject the offender to immediate removal from University property.
Florida law prohibits the sale of alcoholic beverages by persons who do not have the appropriate license to sell such beverages. Under no circumstances will the sale of alcohol be permitted unless the appropriate license has been obtained. University policy does not allow the delivery or sale of alcoholic beverages by non-University agents to individuals or groups on University property, unless special permission for the event has been given by the Dean of Students.
The possession and use of alcoholic beverages in the University residential facilities for students is detailed below:
1. Students are expected to obey all local, state, and federal laws governing the possession, use, and distribution of alcohol.
2. Any student under the age of 21 is prohibited from being in the presence of alcohol at any time.
3. Students over the age of 21 may not permit students under the age of 21 to be in the presence of, possess, store, or consume alcoholic beverages in the legal students’ rooms (hosting).
4. Alcoholic beverages are not permitted in public areas of residential communities, including, but not limited to, hallways, breezeways, lobbies, stairwells, elevators, balconies or public areas adjacent to a residential facility.
5. “Drinking games” and other activities which promote excessive consumption of alcohol are prohibited. Any paraphernalia associated with such activities, including but not limited to “beer pong tables” and “beer funnels”, will be confiscated—and not returned to—students. Sheets of plywood and rectangular tables decorated in such a way as to indicate a “beer pong” playing surface will also be confiscated.
6. Mass quantities of alcohol are prohibited. Students over the age of 21 are prohibited to be in possession of alcohol in the residence halls that exceed the following packaging amounts:
Beer: 72 fluid ounces (“6-pack”)
Wine: 750 milliliters (“traditional” wine bottle size)
Liquor: 750 milliliters (“traditional” wine bottle size)
7. Kegs and associated paraphernalia will be confiscated from, and not returned, to students.
Alcoholic Beverage Containers and Displays
Empty alcoholic beverage containers and/or packaging should not be stored, displayed or collected for any reason. Promotional signs or posters for alcoholic beverages or illegal drugs are permitted in student's rooms, but may not be displayed on windows, external doors, balconies, or any surface that can be viewed from outside the room or apartment. Decorative shot glasses may be displayed in rooms, but are subject to confiscation in a manner that violates the university policy on alcohol use.
Drugs – Other
In accordance with the Drug Free Schools and Communities Act, the University has adopted and implemented a program to prevent the unlawful possession, use, and distribution of illicit drugs and alcohol by students and employees on University premises or as a part of any University activity. It is unlawful to manufacture, distribute, dispense, possess, or use a controlled substance or drug on University property, and violations are punishable by probation, suspension, dismissal, and/or criminal proceedings.
Drug Abuse Policy
In accordance with the Drug Free Schools and Communities Act, students enrolled in Jacksonville University are subject to disciplinary action for the possession, manufacture, use, sale or distribution (by either sale or gift) of:
- Any quantity of any prescription drug
- Any quantity of controlled substance
- For being under the influence of any prescription drug or controlled substance
With the exception of an over-the counter medication used as intended, or for the prescribed use of medication in accordance with the instructions of a licensed physician.
Controlled substances include but are not limited to:
- “K2” and other synthetic drug analogs (such as “bath salts”)
- Cocaine derivatives
- Substances typically known as “designer drugs” such as “ecstasy.”
Possession of paraphernalia associated with the use, possession or manufacture of a prescription drug or controlled substance is also prohibited. Students having prohibited substances in their residence and students in the presence of these substances or paraphernalia may be subject to the same penalties as those in possession.
In addition to sanctions imposed by the University for violating the Alcohol Use Policy and the Drug Abuse Policy, a student may be subject to regulations of civil authorities. Various local, state and federal regulations prohibit the illegal use, possession and distribution of illicit drugs and alcohol. Penalties for violation of such statutes vary depending on the type of drug, the amount of the drug involved, the type of violation, and in the case of alcohol, the age of the person involved.
The University may utilize drug testing as a disciplinary sanction, or as required by an organization of which it is a member or if testing is necessary or required for safety, liability or other reasons.
Tailgating is defined as “gathering in a designated area prior to designated University events to socialize and prepare and/or consume food and beverages.” The purpose of the policy is to help ensure the health and safety of all event attendees, and provide guidelines to help discourage or prevent excessive, unlawful, and underage consumption of alcoholic beverages.
1.) Adhere to all University alcohol policy guidelines.
2.) One vehicle per tailgate space, in the designated tailgate area.
3.) Each group must be responsible for their location and maintain a clean environment.
4.) Each student 21 years of age and older must receive a wristband when they enter the tailgate area.
5.) Drinking contests or games are prohibited on the JU campus, including the tailgate area.
6.) No manufactured beer funnels or excessive drinking devices allowed.
7.) Consumption of alcoholic beverages is limited to the designated tailgate area.
8.) The tailgate lot opens 3 hours prior to kickoff of the event/game and closes during the first thirty minutes/quarter, respectively.
9.) Each group is responsible for proper disposal and clean up of their respective areas.
10.) A representative from each group or purchaser of a tailgate space must receive approval from the Dean of Students or designee, prior to the event or game.
The University reserves the right to modify the tailgating policy based on the event.
Medical Amnesty/Good Samaritan Policy
The University recognizes that in an alcohol or other drug-related emergency, the potential for disciplinary action by the University may act as a barrier to students seeking medical assistance for themselves, other students or guests; therefore, the University has a Medical Amnesty protocol as part of our comprehensive approach to reducing the harmful consequences caused by the consumption of alcohol or other drugs.
The University’s main concern is the well-being, health, and safety of its students. Medical Amnesty represents the University’s commitment to increasing the likelihood that community members will call for medical assistance when faced with an alcohol or other drug-related emergency. Medical Amnesty also promotes education for individuals who receive emergency medical attention related to their own use of alcohol or other drugs in order to reduce the likelihood of future occurrences.
An individual who calls for emergency assistance on behalf of a person experiencing an alcohol or other drug-related emergency will not face formal disciplinary action by the University for the possession or use of alcohol or other drugs if she/he agrees to participate in, and complete, the recommended educational expectations outlined by a university hearing officer. The recipient of medical attention will also avoid formal disciplinary action by the University for the possession or use of alcohol or other drugs if she/he agrees to participate in, and complete, the recommended educational expectations outlined by a university hearing officer. If an individual is documented or receives emergency medical assistance on more than one occasion due to excessive use of alcohol or other drugs, the situation will be evaluated so as to provide the student with additional resources and/or sanctions as needed or appropriate.
The Medical Amnesty protocol applies to straightforward cases of alcohol or other drug-related emergencies. The Medical Amnesty protocol does not excuse co-occurring student code of conduct infractions or other incidents related or unrelated to the medical emergency.
Signs of Alcohol Poisoning or Overdose
Recognizing the signs of alcohol poisoning or drug overdose is extremely important. It is not necessary that all symptoms are present before you seek help. If you are unsure, it is imperative that you err on the side of caution and get immediate help. Signs of alcohol poisoning or overdose include, but are not limited to:
• slow breathing (less than eight breaths a minute)
• irregular breathing
• blue-tinged skin or pale skin
• low body temperature (feels cold or clammy)
• unconscious and unresponsive
*Amphetamine overdose may include, but is not limited to: rapid heartbeat, increased body temperature, and behavior changes such as erratic behavior, hallucinations, or increased aggression.
Never leave an unconscious person alone or assume they will sleep it off! While waiting for help, turn the intoxicated person on his or her side. Do not try to make them vomit. Persons with alcohol poisoning have an impaired gag reflex and may choke on their vomit or accidently inhale vomit into their lungs. If you have any questions about the Medical Amnesty Policy, please contact the Dean of Students.
Jacksonville University publishes, in various forms, directory information such as a student’s identification photograph, name, address, telephone number, date of birth, place of birth, whether enrolled part-time or full-time, class, major, dates of attendance, degrees conferred, awards received, educational institutions attended, participation in officially recognized activities or athletic teams and weights and heights of athletic team members. In addition, grades also are considered “directory information” with regard to determining honor rolls, Dean’s lists, President’s lists, and graduation honors, all of which may be published. Transcripts of students’ academic records or student grade point averages may be released to the faculty advisers of officially recognized campus honor societies upon written request unless the student has filed an objection with the Registrar’s Office. Only faculty members and appropriate administrators have access rights to student records.
Students who do not wish to have such information released must notify the Registrar’s Office during the first two weeks of the academic year. The Registrar’s Office provides a form for the convenience of students who do not wish to have information released. These requests must be filed annually with the Registrar’s Office in the fall term or first term enrolled during a given academic year.
JU’s policy permits the release of information from a student’s educational record without written consent to University faculty, staff, and administration who are responsible for working with such records in registration, counseling, teaching, financial aid, tuition and fee payment, internship and other activity directly related to their official responsibilities on a “need to know” basis.
Disability Related Information
Jacksonville University provides reasonable accommodations to students with disabilities who need such assistance under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973. Disability categories can include, but are not limited to, visual, physical, hearing, speech impairments, learning disabilities, and other impairments such as cardiovascular and circulatory conditions, psychological disorders, blood serum illnesses, diabetes, and epilepsy.
A student with a visible or non-visible disability who requests “reasonable accommodation” to his or her condition should provide medical and/or psychological documentation of the disability to the Student Life Office. It is preferable and recommended that documentation be provided immediately after acceptance to the University. Notice of a disability, but not the medical documentation, may be provided by the Student Life Office to any administrator, dean, and/or professor on a need-to-know basis, but only after consultation with the student.
Specialized services are provided through the Student Life Office. Students must request “reasonable accommodations” in a timely manner so that faculty can plan for those accommodations. Students with disabilities are also responsible for maintaining the same academic levels as other students attending class, maintaining appropriate behavior, and providing timely notification of any special needs.
Services provided may include: special arrangements when needed (change of rooms, referrals to tutors), letters of classroom accommodation based on medical recommendations and student suggestions and experience, and individual counseling or referral for counseling. Recommendations for “reasonable accommodations” in the classroom may include priority seating, change of classroom, tape recording of lectures, extra time for tests/quizzes, alternative test formats, etc. Students who need a referral for testing, should contact the Student Life office. Faculty who wish to refer students for testing also should contact the Student Life office.
Disability Specific – Student Grievance Procedure
This grievance procedure is established for students who wish to file a complaint alleging discrimination on the basis of disability in the provision of services, activities or programs at Jacksonville University.
The complaint should be in writing and contain information about the alleged discrimination such as names, address, phone number of complainant and location, date and description of the problem. Alternative means of filing a complaint are available on request for students with specific disabilities.
The complaint should be submitted to the Dean of Students, or designee, as soon as possible and no later than 30 calendar days after the alleged violation.
Within 15 calendar days after the receipt of the complaint, the Dean of Students, or designee, will meet with the student to discuss the complaint and possible resolutions. Within 15 calendar days after the meeting, the Dean of Students or designee, will respond in writing and where appropriate in an alternative format, such as Braille. The response will explain the position of Jacksonville University and offer options for resolution where appropriate.
If the response from the Dean of Students or designee does not satisfactorily resolve the issue, the student may appeal the decision in writing within 15 days to the Vice President for Student Life for non-academic issues or the Vice President for Academic Affairs for academic issues.
Within 15 days after receipt of the complaint, the appropriate Vice President will meet with the student to discuss the complaint and possible resolutions. Within 15 days after the meeting, the appropriate Vice President will respond in writing and where appropriate in an alternative format, with a final resolution.
The University will retain all written complaints received by Jacksonville University, written responses and appeals for at least three years.
Students and recognized student organizations must utilize the DolphinLink system in order to reserve on-campus facilities and register events (on or off-campus). Final approval of the event will come from the Office of Student Involvement and Leadership. Organizations are urged to plan their events and submit their requests as far in advance as possible.
When planning your event, please keep the following in mind:
1. Recognized student organizations may reserve any available multipurpose University facility.
2. Use of residence hall lobbies is coordinated by the Residential Life Office. Events sponsored by residents and residence hall organizations are given priority.
3. Swisher Gymnasium may be reserved for events that require a facility of this size. Due to the high demand for this facility, requests should be made as early as possible.
Harassment or Discrimination
Jacksonville University strives to establish and maintain a work and academic environment in which the dignity and worth of all members of the University community are respected; an environment which is characterized by equal employment, opportunity, academic freedom (freedom of inquiry and expression) and the absence of harassment and intimidation. If a student feels he/she has been harassed or discriminated against, he/she should report the situation immediately. Student-to-student harassment should be reported to the Dean of Students. Harassment or discrimination by a University employee or faculty member should be reported to Human Resources. The Student Life Office can serve as an advocate for a student reporting a complaint of harassment or discrimination against a student or employee.
Hazing is defined as any action or situation which recklessly or intentionally endangers the mental or physical health or safety of a student for the purpose of initiation or admission into, or affiliation with, any organization operating under sanction of the University; any brutality of a physical nature, such as whipping, beating or branding; forced calisthenics; exposure to the elements; forced consumption of any food, liquor, drug or other substance, or other forced physical activity which could adversely affect the physical health or safety of the individual. And also including any activity which would subject the individual to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct which could result in extreme embarrassment, or other forced activity which could adversely affect the mental health or dignity of the individual. Any activity; either on or off campus, such as these will be presumed to be a forced activity, the willingness of an individual to participate in such an activity notwithstanding.
Identification of Students
The official student identification card of Jacksonville University is the JU Dolphin Card. The card also serves as a multi-function debit card for University-related expenses and as a meal card. Misuse of the JU Dolphin Card is considered a serious offense and will be handled as such. Students are required to carry the JU Dolphin Card and other supporting proof of identity at all times, and to present identification immediately upon the request of a University official, Resident Advisor or a local, county or state law enforcement agent. Students are required to surrender their JU Dolphin Card upon withdrawal from the University.
Immunizations and Medical Information
The University assumes no responsibility for student illnesses or accidents occurring either on campus or off campus. Therefore, the University strongly encourages students to obtain and maintain health, major medical, and accident insurance coverage through either a personal or family policy. Please note that in certain instances, HMO coverage may not be sufficient or accepted by local health and medical providers. For students who do not qualify for coverage under a private policy, JU offers coverage through a school-sponsored plan.
JU requires that full-time traditional undergraduate students who do not have hospital/medical insurance coverage participate in this plan. International students are also required to participate in the plan and those attending JU for the first time, pay the first year premium in advance with their tuition and fees.
Twelve-month coverage extends from the reporting date August 1, 2013 to July 31, 2014. Insurance coverage will be billed on a yearly basis through graduation. Any student who maintains private coverage is required to provide a waiver and proof of insurance to the Controller’s Office.
Jacksonville University requires that all new accepted Traditional Undergraduate students complete and return to the Office of Admission the University’s Medical and Immunization Form as part of the application process. The immunization portion of the form, if applicable, must be completed and signed by a licensed physician or an appropriate health care provider. Documentation is required to certify that a student’s immunizations include measles, mumps, rubella, hepatitis B, tuberculosis, tetanus, and diphtheria. Students living on campus are required to show documentation of a meningitis vaccination or sign a waiver declining the vaccination. Students born before 1957 are considered immune to measles. If these forms are not submitted, a registration hold will be placed to prevent registration for the student’s second term at Jacksonville University.
Jacksonville University provides students with computer access in classrooms, open labs and the CyberCafe. All computers on campus have direct access to the Internet. In addition, all residential facilities have network connections that provide direct Internet access for students who possess computers. In total, JU provides access to its network, computers and services on over 5,000 network nodes.
For any network or shared resource to continue to function, all users must show a level of mutual respect. For this reason, JU has an acceptable use policy for its computing environment. In general, policies are set to maximize the resources available to all users. Security for the systems and network, and the people who use them, is an overriding consideration. It is a violation of Jacksonville University’s Acceptable Use policies for computers connected to the JU network to make available for download any copyrighted material. This includes software and music files (commonly called MP3s). Users running BitTorrent, Ares, Gnutella, etc. should be aware that these services do not block copyrighted material from being exchanged. It is possible that you are in violation of federal copyright laws if you have material from these services on your computer and make it available to others. JU will cooperate fully with the authorities to stop this exchange and to prosecute those who are doing it.
Common sense and courtesy covers system use policies and practices for the most part. Use of JU systems is a privilege, not a right. It is each user’s responsibility to know and understand the current acceptable use policies. The policies can be found at http://it.ju.edu/. Failure to comply with these policies may result in suspension of certain services, the suspension of your JU account(s) and possible disciplinary action.
Medical Withdrawal Policy
The University recognizes that severe, unforeseen personal medical situations may arise, which prohibit a student from continuing and completing his/her coursework within a given semester. Should such circumstances occur within the published withdrawal period of a semester, the student should withdraw through the University Registrar’s Office. However, for situations occurring after the published withdrawal period, students may appeal to the Dean of Students or his/her designee for a medical withdrawal from the University. Medical withdrawals are always complete withdrawals from the University, for all courses in which a student is registered. Such appeals should be promptly directed in writing to the Dean of Students, and must be accompanied by specific supporting medical documentation, from a licensed health care provider directly caring for the student, and must specify how the medical condition directly impacted coursework or the ability to attend class. These appeals should be made within the semester for which the medical withdrawal is being requested, and no later than the conclusion of the fifth week of the following academic semester, with summer terms included. The Dean of Students and other relevant University officials and faculty members will evaluate the validity of such appeals, based upon this policy, and respond within a reasonable time period. If the request is submitted after grades have been submitted, the relevant professors will also be consulted in considering the granting of a medical withdrawal. If the request is submitted after grades have been submitted, the professors must also approve the medical withdrawal. A medical withdrawal, when granted, impacts a student’s academic registration only, and any appeals of tuition and fees paid must be directed separately to Student Financial Services. Questions about this general policy should be directed to the Student Life Office (Davis Student Commons, third floor, 256-7067).
Jacksonville University is an equal opportunity institution in accordance with the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act. JU’s policy is to recruit, retain, and promote qualified students, faculty, and staff regardless of a person’s race, color, sex, religion, age, marital status, national origin, disability or status as a disabled veteran. Inquiries or information requests should be directed to the Director of Human Resources (non-students) or to the Student Life Office (students).
Jacksonville University offers posting areas throughout campus and in most buildings (see below). All members of the community are expected to follow these guidelines.
Prior to posting, all original pieces must be approved by the Office of Student Involvement and Leadership located on the 3rd floor of the Student Commons (please bring original prior to copying). Recognized student clubs and organizations, as well as university departments have priority space when posting. Individual faculty, staff, students and off-campus groups may also post upon approval from the Office of Student Involvement and Leadership.
Posting is permitted on the various bulletin boards located in the following buildings: Student Commons, Founders, Post Office, Howard and Kinne Student Center. Posting is also permitted on the free-standing bulletin boards throughout campus. No flyers, posters or banners should be posted on vehicles, trashcans, sidewalks, lampposts, signs, buildings, vending machines, trees, painted surfaces, glass entry areas and exit doors, windows, etc.
1. The content of posted items must be consistent with University policy and support the academic mission of the institution.
2. Posting is limited to one flyer per event per bulletin board (all others will be removed). Do not cover other flyers and keep flyer/poster sizes to a minimum as to share the board space.
3. All materials posted must clearly display date, time and location of the event, as well as contact information.
4. The use of sidewalk chalk is prohibited unless prior permission has been given from the Office of Student Involvement and Leadership.
All violations of this policy by students and/or student organizations will be referred to the Office Student Involvement and Leadership and/or the Division of Student Life for disciplinary action. All departmental violations will be handled through the University administration.
Sales and Solicitations
University policy prohibits individuals or organizations from soliciting contributions from the general public for University-related purposes without prior written approval from the Student Life Office. University mailing lists, e.g., Board of Trustees, University Council, faculty, alumni, students or parents, may not be used to promote the sale of tickets, advertisements or merchandise of any kind without prior written approval from the Dean of Students.
Search and Seizure Policy
For information regarding searches of student rooms in the residence halls and apartments, see the “Residential Life” section of this handbook.
Students are reminded that the Jacksonville University campus is the private property of the University. When a designee of the Student Life Office, including Campus Security Officers and Residential Life Staff members, reasonably suspects that suspect items are contained among a student’s possessions, the student shall be required to make such possessions (including but not limited to backpacks, locked containers, motor vehicles, etc.) accessible. If a student refuses to give access to his/her possessions, the suspect items may be confiscated for investigation, and used in any disciplinary proceedings. Furthermore, any student who refuses to give such access to his/her possessions may also be immediately banned from University property.
Student Clubs and Organizations
1. All clubs and organizations on campus must register with the Office of Student Involvement and Leadership in order to be recognized. Failure to be recognized will result in loss of the ability to receive institutional funding and space reservation.
2. Students shall be free to organize and join clubs/organizations to promote their common interests and the mission of the University; however, all organizations must be registered with the University.
3. Each new club/organization wishing to organize and function on campus should contact the Office of Student Involvement and Leadership to complete the registration process. Final approval for club/organization recognition is granted on behalf of the University by the Division of Student Life.
4. The membership, policies and actions of student clubs/organizations will be determined by vote of only those persons who are currently enrolled students, except where such determination is in conflict with University policy or regulations. Student clubs/organizations shall be subject to the same responsibilities and standards of conduct applied to students specifically as listed in the Student Handbook.
5. If violations of the Code of Student Conduct and/or University policies occur as part of a recognized student club/organization’s activities, disciplinary actions may be pursued as proscribed the Disciplinary Procedures section of the Student Handbook. The president and/or other representatives will be asked to represent the student club/organization in a hearing. The hearing will be conducted by a member or members of the Student Life staff. If found responsible for violations, disciplinary actions will be levied as determined by the staff member(s) conducting the hearing. Appeals may be made in writing to the Dean of Students within three business days following notification of sanctions.
6. Each club/organization must have an on-campus advisor selected from University faculty or staff.
7. Membership shall not be denied on the basis of race, color, creed, national origin, age, sexual orientation or disability.
Student Leader Eligibility
Primary student leaders (President and Treasurer)
- Must be enrolled full-time as deemed by University or academic department guidelines
- Must maintain a minimum of a 2.5 GPA cumulative
- Must be in good standing with the University
Possession, use, or storage of any weapon is prohibited on University property and at University sponsored events.
For purposes of this policy, the term “weapon” includes but is not limited to any: (a) firearm, meaning any weapon which will, is designed to, or may readily be converted to expel a projectile by the action of an explosive, such as a handgun, shotgun, rifle, starter gun, pellet/BB gun, and machine gun, including any ammunition; (b) destructive device or explosive, such as a bomb, grenade, mine, rocket, missile, pipe bomb, blasting cap, black powder, firecracker, or any similar device containing an explosive, incendiary, or poison gas and includes any frangible container filled with an explosive, incendiary, explosive gas, or expanding gas, which is designed or so constructed as to explode by such filler and is capable of causing bodily harm or property damage; (c) electric weapon or device, meaning any device which, through the application or use of electrical current, is designed, redesigned, used, or intended to be used for offensive or defensive purposes, the destruction of life, or the infliction of injury, such as a stun gun or dart-firing stun gun; or (d) any other weapon, equipment, material, or device that, in the manner it is used or could ordinarily be used, is readily capable of causing serious bodily injury. Examples of items described in clause (d) include but are not limited to any dirk, sword, knife (excluding small personal pocket knives with folding blades that are less than three (3) inches in length or cutlery used for cooking purposes), metallic knuckles, slingshot, martial arts weapon , club, chain, archery bow, crossbow, or tear gas/chemical dispensing device (other than a small chemical dispenser containing less than two ounces of chemical, allowed under Florida Statute, and sold commercially for personal protection).
Violation of this policy will result in disciplinary actions up to and/or including; suspension, dismissal, and referral to local law enforcement authorities. All weapons as described above will be immediately confiscated by University officials and will not be returned.
This policy does not apply to any law enforcement officer as defined by Section 943.10(1), (2), (3), (4), (6), (7), (8), (9), or (14), Florida Statutes.
NOTICE OF WAIVER
Jacksonville University, through this written and published policy, hereby affirmatively waives the exception as provided in Section 790.115(2)(a)(3), Florida Statutes. Jacksonville University is a “school” as defined by Section 790.115. Section 790.115(2)(a) prohibits the possession of a firearm, destructive device, electric weapon or device, or other weapon as defined by Section 790.001(13) on school property or at a school-sponsored event. Although Section 790.115(2)(a)(3) provides an exception that, pursuant to Section 790.25(5), persons over eighteen years of age may possess a concealed firearm or other weapon for self-defense in a private conveyance if the firearm or weapon is securely encased and is not readily accessible for immediate use, it also provides that schools may waive the exception by adopting written and published policies. This Weapons Policy shall constitute a specific waiver of the exception as provided in Section 790.115(2)(a)(3).
University Name, Logo and Contracts
The legal title “Jacksonville University” is retained by the Board of Trustees for use by officially recognized University organizations and activities and may not be used without specific permission. Contracts cannot be signed or agreements made in the name of the University without authorization from the Student Life Office or the Vice President for Financial Affairs. All uses of the JU logo and symbol must be approved by the Office of University Marketing and Communications.
Title IX Information: Sexual Assault Policies and Resources
Students who wish to discuss a situation in complete confidence should notify only the Student Counseling Center or off-campus confidential resources.
Please be aware that all JU employees, including professional staff, faculty, coaches, and certain student staff, such as Resident Advisors, have limited confidentiality and must report cases of sexual misconduct.
Sexual Assault/Sexual Misconduct Policy
Sexual assault is a serious crime that has major consequences for the victims and the campus community. It is the intent of the University to create and maintain an environment in which all members are treated with respect and human dignity. Therefore, Jacksonville University will not tolerate sexual assault in any form. The Code of Student Conduct prohibits sexual assault in any form. The University may pursue disciplinary action if there is cause to believe its regulations have been violated, whether or not civil or criminal charges are also being pursued.
Jacksonville University encourages the reporting of incidents which constitute a violation of law to the police or other appropriate authority. University support services are available regardless of whether or not the victim chooses to report the incident to the authorities. A victim of sexual assault or perceived sexual misconduct is strongly encouraged to report the incident to a member of the Student Life Office staff (256-7067), the Student Counseling Center (256-7180), or the Campus Security Office (256-7585).
Sexual Abuse Policy and Procedures
Jacksonville University will not tolerate and will seek to eradicate any behavior by its employees and students which constitutes Sexual Abuse. “Sexual Abuse” means any actual or attempted criminal sexual conduct of a person by another person, or persons acting in concert, regardless if criminal charges or proceedings are brought, which causes physical and/or mental injuries. Sexual Abuse does not include “Sexual Harassment”. Additional information regarding sexual harassment may be found on the Human Resources web site at http://www.ju.edu/humanresources/Pages/Sexual-Harrassment.aspx.
It is the express policy of Jacksonville University to encourage victims of sexual abuse to come forward with such claims. In order to conduct an immediate investigation, any incident of sexual abuse must be reported in the same manner as a report of sexual harassment. See Jacksonville University Policy and Procedures Regarding Sexual Harassment. This policy can be found online. All formal complaints will be given a full, impartial and timely investigation. During such investigation, while every effort will be made to protect the privacy rights of all parties, confidentiality cannot be guaranteed. Any employee or student who is determined, after an investigation, to have engaged in sexual abuse in violation of this policy will be subject to disciplinary action up to and including termination and or expulsion. False accusations regarding sexual abuse will not be tolerated, and any person knowingly making a false accusation will likewise be subject to disciplinary action up to and including termination, with regard to employees and expulsion with regard to students. Jacksonville University will discipline any individual who retaliates against any person who reports alleged sexual abuse or who retaliates against any person who testifies assists or participates in an investigation, a proceeding or a hearing relating to sexual abuse complaint. Retaliation includes, but is not limited to, any form of intimidation, reprisal or harassment. Any case of known or suspected sexual abuse will be reported immediately in compliance with the state law reporting requirements to a police officer or the State’s Attorney’s Office.
Any employee involved in a reported incident of sexual abuse may be immediately relieved of responsibilities that involve interaction with students or may be suspended, as determined by Jacksonville University. The reinstatement of an employee involved in a reported incident of sexual abuse shall occur only after all allegations of sexual abuse have been cleared by Jacksonville University.
Jacksonville University is committed to creating and maintaining an educational and employment environment free of objectionable or disrespectful behavior or communication that interferes with the activities or performance of a student or employee, or creates a hostile, intimidating, or threatening environment. The University prohibits sexual harassment, which is defined by the Equal Employment Opportunity Commission as:
Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:
1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment, enrollment, or education;
2. Submission to or rejection of such conduct is used as the basis for employment or academic decisions affecting that individual; or
3. Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or academic experience or creates an intimidating, hostile, or offensive work or academic environment.
A copy of the complete Jacksonville University Policy and Procedures regarding sexual harassment is online. Any member of the faculty, staff, administration or student body who believes he or she has been subjected to unlawful discrimination, as defined in the sexual harassment policy, may initiate informal and formal actions for complaint resolution.
Students should contact the Dean of Students or any counselor at the Student Counseling Center to discuss a sexual harassment issue or to initiate actions for complaint resolution.
Report and Safety Guide
Violence Against Women Act/Campus Sexual Violence Elimination Act
I. Introduction and Purpose
On March 7, 2013, the President signed a bill that strengthened and reauthorized the Violence Against Women Act. Included in the bill was the Campus Sexual Violence Elimination Act (Campus SaVE) which amends the Jeanne Clery Act and affords additional rights to campus victims of sexual violence, dating violence, domestic violence, and stalking. The purpose of this appendix is to establish a standardized policy for Jacksonville University which is in compliance with the Jeanne Clery Act inclusive of the amendments of the Violence Against Women Act and the Campus SaVE Act.
II. Campus Security Authorities
A. Certain individuals by nature of their position of authority and responsibility at JU are classified as a Campus Security Authority, as defined by federal law. These include:
1. Officials with significant responsibility for student and campus activities (e.g., Student Life, Student Leadership and Development, Community Advisors, Coaches, faculty and staff advisors to student organizations);
2. Individuals or offices designated to receive crime reports (e.g., ResLife, Administrative E-Mail Distribution List for daily reports); and
3. Campus Security Officers and others who have responsibilities for campus security.
B. Faculty members who do not have responsibility for student or campus activities beyond the classroom, clerical staff, cafeteria staff, or physical plant/maintenance personnel, while not technically classified as a campus security authority should report campus crime incidents to Campus Security or a designated campus security authority when such incidents are brought to their attention.
III. The Campus SaVE: Violence Against Women Act (Section 304)
A. Under the Campus SaVE Act there have been additional criminal offenses for which statistics must be maintained and reported. These include:
1. Domestic Violence;
2. Dating Violence; and
B. Under the provisions of Florida State Law the aforementioned offenses are defined as:
1. Domestic Violence (Florida State Statute 741.28) means any assault, aggravated assault, battery, aggravated battery, sexual assault, sexual battery, stalking, aggravated stalking, kidnapping, false imprisonment, or any criminal offense resulting in physical injury or death of one family or household member by another family or household member. A family or household members are spouses, former spouses, persons related by blood or marriage, persons who are presently residing together as if a family or who have resided together in the past as if a family, and persons who are parents of a child in common regardless of whether they have been married. With the exception of persons who have a child in common, the family or household members must be currently residing together or have in the past resided together in the same single dwelling unit. Domestic Violence includes;
a. Physical Abuse – Pushing, slapping, kicking, choking, and beating,
b. Emotional/Verbal Abuse – verbal intimidation, credible threats, following and stalking, acting out in anger, and
c. Sexual Abuse or Battery – Any unwanted touching or forcing of someone to engage in a sexual act against his or her will.
2. Sexual Violence (F.S.S. 784.046) sexual violence is one incident of;
a. Sexual Battery as defined in chapter 794,
b. A lewd or lascivious act as defined in chapter 800, committed upon or in the presence of a person younger than 16 years of age,
c. Luring or enticing a child, as described in chapter 787, or
d. Sexual performance by a child as described in chapter 827.
3. Dating Violence – (F.S.S. 784.046) is violence between individuals who have or have had a continuing and significant relationship of a romantic or intimate nature. The existence of such a relationship shall be determined based on the consideration of the following factors;
a. A dating relationship must have existed within the past 6 months,
b. The nature of the relationship must have been characterized by the expectation of affection or sexual involvement between the parties,
c. The frequency and type of interaction between the persons involved in the relationship must have included that the persons have been involved over time and on a continuous basis during the course of the relationship, and
d. The term does not include violence in a casual acquaintanceship or violence between individuals who only have engaged in ordinary fraternization in a business or social context.
4. Stalking – (F.S.S. 784.048) occurs when a person willfully, maliciously, and repeatedly follows, harass, or cyber stalks another person. Aggravated stalking occurs when that person makes a credible threat to that person through stalking.
IV. Legal Options for Victims
A. As a victim you have the right to ask the State Attorney to file a criminal complaint, and you have the right to go to court and file a petition requesting an injunction for protection against domestic violence, repeat violence, dating violence, or stalking.
B. The remedies through the injunction for protection may include but need not be limited to provisions that:
1. Restrain the abuser from any contact or further acts of abuse;
2. Direct the abuser to leave your household;
3. Prevent the abuser from being within 500 feet of your residence, school, business, or place of employment;
4. Award you custody of your minor children; or
5. Direct the abuser to pay support to you and the minor child or children if the abuser has a legal obligation to do so.
V. Jacksonville University Policy Regarding Violence Against Women/Campus SaVE
A. Jacksonville University is committed to maintaining a safe, secure, living, learning, and work environment for the entire campus community. This includes providing an environment free from sexual harassment, sexual assault or battery, domestic violence, dating violence, stalking, or any other form of harassment.
B. In the event any student, employee, staff member, or visitor becomes victim to any of the criminal offenses listed above the incident should immediately be reported to the Jacksonville Sheriff’s Office for a sworn law enforcement response (emergency 9-1-1, non-emergency 630-0500). In addition to contacting the Sheriff’s Office, the Department of Campus Security should also be notified in order to provide an immediate response for victim assistance and investigative processes.
C. The Jacksonville Sheriff’s Office is the sworn law enforcement agency charged with investigating criminal offenses and enforcing the laws in Jacksonville, Duval County, Florida. Officers have received appropriate training for investigation of the offenses discussed in this document and receive retraining at appropriate intervals. Once requested the Sheriff’s Office will respond to conduct the investigation, complete the appropriate report and issue the victim a pamphlet titled, Notice of Legal Rights and Remedies for Victims of Domestic Violence, Dating Violence, Repeat Violence, Sexual Violence, and Stalking. In addition to leaving the victim the pamphlet the investigating officer will explain the process for appropriate assistance and follow-up with the victim.
VI. Victims of Sexual Assault, Sexual Battery, Sexual Violence
A. If you are the victim of a sexual assault your first priority is to get to a safe place and obtain necessary medical attention. Victims are encouraged to make a timely report to law enforcement officials and university officials as discussed above in article V, sections B and C. The timely reporting of the incident is important for necessary evidence collection and preservation. Filing a police report does not obligate a victim to cooperate with prosecution. When a person makes the report to the Campus Security Department, the local law enforcement agency will be contacted. An additional option for pursuing charges is through the University's disciplinary process.
B. In adherence to the Clery Act and Jacksonville University mandates, victims of sexual assault have the following Bill of Rights. These rights are in conjunction with the aforementioned (article V) Legal Rights and Remedies for Victims of Domestic Violence, Dating Violence, Repeat Violence, Sexual Violence, and Stalking provided by Florida State Statutes and include:
1. You have the right to have reasonable changes in your academic and living situations;
2. You have the right to referrals to counseling, and/or assistance in notifying law enforcement officials;
3. You have the right for the same opportunity as the accused to have others present at a disciplinary hearing;
4. You have the right to be notified unconditionally of the outcome of a hearing, sanctions, and terms of sanctions in place;
5. You have the right to speak or choose not to speak to anyone regarding the outcome; and
6. You have the right to have your name and identifying information kept confidential (FERPA).
VII. Disciplinary Proceedings
A. Jacksonville University has a zero tolerance for criminal acts committed on campus and most especially those acts involving domestic violence, dating violence, repeat violence, sexual violence, sexual assault, and/or stalking. Reports of criminal activity will be investigated by the Jacksonville Sheriff’s Office as well as the Department of Campus Security once knowledge of the act is gained or upon reporting by the victim. The results of the investigation will be forwarded to the Dean of Students or other University officials as required for appropriate action.
B. The following disciplinary proceedings will apply to any incident of alleged domestic violence, dating violence, repeat violence, sexual violence, sexual assault and/or stalking including:
1. A prompt and equitable investigation and resolution as discussed previously in this document; and
2. The investigation will be conducted by law enforcement personnel (article V above) who receive appropriate training in the areas of these types of crimes as well as JU Department of Campus Security.
C. Upon completion of the investigation a disciplinary hearing or meeting will be conducted which protects the safety of the victim and promotes accountability. The disciplinary proceedings will be conducted so that both the accuser and the accused are simultaneously informed, in writing of:
1. The outcome of any disciplinary proceeding that arises from an allegation of domestic violence, dating violence, sexual assault, or stalking;
2. Information to both the accused and the victim regarding how to appeal the results of the disciplinary proceeding;
3. Any change in the results before the proceeding and disposition is final; and
4. When the results will become final.
VIII. Resources Available to Victims of Crime
A. The University's Student Counseling Center offers short term counseling and referrals for victims of sexual assault. They are a valuable resource for persons who report or do not report sexual assaults to University or law enforcement authorities.
B. The City of Jacksonville Victims Services, phone number – 630-6300
C. Sexual Assault Response Center, phone number - 630-6330
D. Sheriff’s Office Victim Services Counselor, phone number – 630-1764
E. State Attorney’s Office Victim-Witness Services, phone number – 630-2502
F. Women’s Center of Jacksonville/Rape Recovery Team, address is 5644 Colcord Ave., Jacksonville, FL 32211, phone number – 722-3000 or hotline is (904) 721-7273. www.womenscenterofjax.org.
G. Florida Council Against Sexual Violence, phone number – 1-888-956-7273
H. Florida Department of Law Enforcement Sexual Offender/Predator Unit – 1-888-357-7332. Any member of the Jacksonville University community who wishes to obtain further information regarding sexual offender/predators in our area may refer to the FDLE website at: FDLE's Searchable Database or by calling 1-888-FL-PREDATOR / 1-888-357-7332).
I. State Attorney’s Office – 630-2400
J. Local Domestic Violence center, HUBBARD HOUSE. Contact 24 hours a day at (904) 354-3114 or 1-800-500-119. Website is hubbardhouse.org.