All students, whether living on campus or off campus, must ensure their correct local and permanent addresses are on file in the Registrar's Office. Changes of address must be reported to the Registrar immediately.
Students and organizations shall be free to examine and to discuss questions of interest to them and to express opinions publicly and privately. Students shall be free to support, by orderly means, causes which do not disrupt the operations of the institution as outlined in the Student Handbook. It is understood that in their public expressions or demonstrations, students or student organizations speak only for themselves and do not represent the views of the University.
Recognized student organizations shall be allowed to invite and to hear speakers of their own choosing in a closed meeting of the organization, but must take precautions to insure that invited speakers conduct themselves with decorum and do not advocate positions which are destructive to the mission and vision of the University as stated in the University catalog.
Sponsorship of guest speakers does not imply approval or endorsement, either by the sponsoring group or by the institution. Student organizations shall be responsible for the orderly scheduling of facilities and for conducting the occasion in a manner appropriate to the academic community and good civil order. If contracts with the University are required for speakers or guests, they must be signed by the Chief Student Affairs Officer/Dean of Students or Chief Financial Officer of the University.
Comments and Complaint Procedures
The University and its staff strive to improve student services and welcome input regarding our policies and procedures. All student concerns or complaints should be written and directed to the appropriate division or departmental office. If said response does not adequately address a student's concerns, the complainant is encouraged to contact the Office of the Chief Academic Officer/Provost (Howard Building, 3rd floor, 256-7030) for academic concerns and the Office of the Chief Student Affairs Officer/Dean of Students (Davis Student Commons, 3rd floor, 256-7067) for all other concerns.
All written complaints/concerns should be accompanied by relevant documentation. The Chief Student Affairs Officer/Dean of Students will review the situation with the appropriate area and will either respond personally to the complaint, or direct the appropriate member of the institution to do so within 10 days of receipt of the written complaint. Please note: Due to Federal regulations the University generally only corresponds with students, not parents or guardians.
Alcoholic Beverages Policy
The University's alcoholic beverage policy is administered by the Chief Student Affairs Officer/Dean of Students, and enforced by Campus Security and authorized University personnel. All inquiries regarding the policy should be directed to the Chief Student Affairs Officer/Dean of Students or the Director of Campus Security. The University complies with all local, state and federal laws/regulations regarding the possession, consumption, dispensing, and sale of alcoholic beverages. This University policy will be modified to conform to local, state and federal laws/regulations at such time that such laws/regulations change.
Additionally, the University has put into place numerous regulations, which promote safe and responsible use of alcoholic beverages on campus. Any campus department or organization that desires to dispense, serve, or sell alcoholic beverages at an on-campus event must make such a request in writing to the Chief Student Affairs Officer/Dean of Students, or his/her designee, within a reasonable timeframe. The Chief Student Affairs Officer/Dean of Students and Director of Campus Security will review such requests, and approve them, deny them, or approve them with certain stipulations.
Stipulations may include, but are not limited to:
1) A requirement that the department/organization contact and hire approved security officers for the event
2) A requirement that all attendees be issued wristbands; etc.
Student organizations are typically only permitted to have alcohol at an event at which the majority of attendees are of legal age to consume alcoholic beverages. The department/organization must designate an individual as the primary host for the event, who, in the name of the department/organization, assumes overall responsibility for the event and for ensuring that attendees abide by the applicable laws/regulations and University regulations covering alcoholic beverages, and by all other University policies.
During an event, alcoholic beverages must be contained within the area where the event is taking place. Persons may not enter or leave an event with alcoholic beverages in their possession. Public intoxication and/or disorderly conduct are prohibited and will subject the offender to immediate removal from University property.
Florida law prohibits the sale of alcoholic beverages by persons who do not have the appropriate license to sell such beverages. Under no circumstances will the sale of alcohol be permitted unless the appropriate license has been obtained. University policy does not allow the delivery or sale of alcoholic beverages by non-University agents to individuals or groups on University property, unless special permission for the event has been given by the Chief Student Affairs Officer/Dean of Students.
The possession and use of alcoholic beverages in the University residential facilities for students is detailed in Residential Life policies.
Drugs – Other
In accordance with the Drug Free Schools and Communities Act, the University has adopted and implemented a program to prevent the unlawful possession, use, and distribution of illicit drugs and alcohol by students and employees on University premises or as a part of any University activity. It is unlawful to manufacture, distribute, dispense, possess, or use a controlled substance or drug on University property, and violations are punishable by probation, suspension, dismissal, and/or criminal proceedings.
Drug Abuse Policy
In accordance with the Drug Free Schools and Communities Act, students enrolled in Jacksonville University are subject to disciplinary action for the possession, manufacture, use, sale or distribution (by either sale or gift) of:
- Any quantity of any prescription drug
- Any quantity of controlled substance
- For being under the influence of any prescription drug or controlled substance
With the exception of an over-the counter medication used as intended, or for the prescribed use of medication in accordance with the instructions of a licensed physician.
Controlled substances include but are not limited to:
- Marijuana and other cannabinoids
- "K2" and other synthetic drug analogs (such as "bath salts" and "flakka")
- Cocaine derivatives
- Substances typically known as "designer drugs" such as "ecstasy."
Possession of paraphernalia associated with the use, possession or manufacture of a prescription drug or controlled substance is also prohibited. Students having prohibited substances in their residence and students in the presence of these substances or paraphernalia may be subject to the same penalties as those in possession.
In addition to sanctions imposed by the University for violating the Alcohol Use Policy and the Drug Abuse Policy, a student may be subject to regulations of civil authorities. Various local, state and federal regulations prohibit the illegal use, possession and distribution of illicit drugs and alcohol. Penalties for violation of such statutes vary depending on the type of drug, the amount of the drug involved, the type of violation, and in the case of alcohol, the age of the person involved.
The University may utilize drug testing as a disciplinary sanction, or as required by an organization of which it is a member or if testing is necessary or required for safety, liability or other reasons.
For additional information specifically outlining Residential Life policies regarding smoking, see the "Residential Life" section of this handbook.
All university facilities, including rooms, balconies, hallways, and breezeways are smoke-free.
Hookahs are not permitted on campus or in the residential facilities. Possession and/or use of a hookah on campus or in the residential facilities will be considered a violation of this policy and will result in confiscation of the hookah. If confiscated, hookahs will not be returned to their owner.
The use of electronic vapor and/or smoking devices including, but not limited to, electronic cigarettes are not permitted in any campus buildings including residential facilities and should only be used in designated smoking areas. Use of an electronic cigarette in University buildings or in the residential facilities will be considered a violation of this policy and will result in disciplinary action.
Tailgating is defined as "gathering in a designated area prior to designated University events to socialize and prepare and/or consume food and beverages." The purpose of the policy is to help ensure the health and safety of all event attendees, and provide guidelines to help discourage or prevent excessive, unlawful, and underage consumption of alcoholic beverages.
1.) Adhere to all University alcohol policy guidelines.
2.) One vehicle per tailgate space, in the designated tailgate area.
3.) Each group must be responsible for their location and maintain a clean environment.
4.) Each student 21 years of age and older must receive a wristband when they enter the tailgate area.
5.) Drinking contests or games are prohibited on the JU campus, including the tailgate area.
6.) No manufactured beer funnels or excessive drinking devices allowed.
7.) Consumption of alcoholic beverages is limited to the designated tailgate area.
8.) The tailgate lot opens 3 hours prior to kickoff of the event/game
9.) Each group is responsible for proper disposal and clean-up of their respective areas.
10.) A representative from each group or purchaser of a tailgate space must receive approval from the Chief Student Affairs Officer/Dean of Students or designee, prior to the event or game.
The University reserves the right to modify the tailgating policy based on the event.
Medical Amnesty/Good Samaritan Policy
The University recognizes that in an alcohol or other drug-related emergency, the potential for disciplinary action by the University may act as a barrier to students seeking medical assistance for themselves, other students or guests; therefore, the University has a Medical Amnesty protocol as part of our comprehensive approach to reducing the harmful consequences caused by the consumption of alcohol or other drugs.
The University's main concern is the well-being, health, and safety of its students. Medical Amnesty represents the University's commitment to increasing the likelihood that community members will call for medical assistance when faced with an alcohol or other drug-related emergency. Medical Amnesty also promotes education for individuals who receive emergency medical attention related to their own use of alcohol or other drugs in order to reduce the likelihood of future occurrences.
An individual who calls for emergency assistance on behalf of a person experiencing an alcohol or other drug-related emergency will not face formal disciplinary action by the University for the possession or use of alcohol or other drugs if she/he agrees to participate in, and complete, the recommended educational expectations outlined by a university hearing officer. The recipient of medical attention will also avoid formal disciplinary action by the University for the possession or use of alcohol or other drugs if she/he agrees to participate in, and complete, the recommended educational expectations outlined by a university hearing officer. If an individual is documented or receives emergency medical assistance on more than one occasion due to excessive use of alcohol or other drugs, the situation will be evaluated so as to provide the student with additional resources and/or sanctions as needed or appropriate.
The Medical Amnesty protocol applies to straightforward cases of alcohol or other drug-related emergencies. The Medical Amnesty protocol does not excuse co-occurring student code of conduct infractions or other incidents related or unrelated to the medical emergency.
Signs of Alcohol Poisoning or Overdose
Recognizing the signs of alcohol poisoning or drug overdose is extremely important. It is not necessary that all symptoms are present before you seek help. If you are unsure, it is imperative that you err on the side of caution and get immediate help. Signs of alcohol poisoning or overdose include, but are not limited to:
• slow breathing (less than eight breaths a minute)
• irregular breathing
• blue-tinged skin or pale skin
• low body temperature (feels cold or clammy)
• unconscious and unresponsive
*Amphetamine overdose may include, but is not limited to: rapid heartbeat, increased body temperature, and behavior changes such as erratic behavior, hallucinations, or increased aggression.
Never leave an unconscious person alone or assume they will sleep it off! While waiting for help, turn the intoxicated person on his or her side. Do not try to make them vomit. Persons with alcohol poisoning have an impaired gag reflex and may choke on their vomit or accidently inhale vomit into their lungs. If you have any questions about the Medical Amnesty Policy, please contact the Chief Student Affairs Officer/Dean of Students.
Jacksonville University publishes, in various forms, directory information such as a student's identification photograph, name, address, telephone number, JU email address, date of birth, place of birth, whether enrolled part-time or full-time, class, major, dates of attendance, degrees conferred, awards received, educational institutions attended, participation in officially recognized activities or athletic teams and weights and heights of athletic team members. In addition, grades also are considered "directory information" with regard to determining honor rolls, Dean's lists, President's lists, and graduation honors, all of which may be published. Transcripts of students' academic records or student grade point averages may be released to the faculty advisers of officially recognized campus honor societies upon written request unless the student has filed an objection with the Registrar's Office. Only faculty members and appropriate administrators have access rights to student records.
Students who do not wish to have such information released must notify the Registrar's Office during the first two weeks of the academic year. The Registrar's Office provides a form for the convenience of students who do not wish to have information released.
JU's policy permits the release of information from a student's educational record without written consent to University faculty, staff, and administration who are responsible for working with such records in registration, counseling, teaching, financial aid, tuition and fee payment, internship and other activity directly related to their official responsibilities on a "need to know" basis.
As of January 3, 2012, the U.S. Department of Education's FERPA regulations expanded the circumstances under which education records and personally identifiable information (PII) contained in such records — including Social Security Number, grades, or other private information — may be accessed without consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities ("Federal and State Authorities") may allow access to records and PII without consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is "principally engaged in the provision of education," such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to education records and PII without consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.
Disability Related Information
Jacksonville University provides reasonable accommodations to students with disabilities who need such assistance under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973. Disability categories can include, but are not limited to, Medical, Psychological, Visual, and Physical, Hearing and/or Speech/Language Impairments and Learning Disabilities. The Disability Support Services Office will also provide accommodations for students who are presenting any type of temporary condition that affects or will affect their academic progress.
A student with a visible or non-visible disability who requests "reasonable accommodation" for his or her condition should provide medical- or any other- documentation of their condition to the Disability Support Services Office. It is preferable and recommended that documentation be provided immediately after acceptance to the University. Notice of a disability, but not the medical documentation, may be provided by the Disability Support Services Office to any administrator, dean, and/or professor on a need-to-know basis, but only after consultation with the student.
Specialized services are provided through the Disability Support Services Office. Students must request "reasonable accommodations" in a timely manner so that faculty can plan for those accommodations. Students with disabilities are responsible for maintaining the same academic levels as other students attending class, maintaining appropriate behavior, and providing timely notification of any special needs.
Services provided may include: special arrangements when needed (change of rooms, referrals to tutors), letters of classroom accommodations are based on the medical documentation on file and the student's experience. Individual counseling or referral for counseling is provided by the Counseling Center on campus. Recommendations for "reasonable accommodations" in the classroom may include priority seating, change of classroom, tape recording of lectures, extra time for tests/quizzes, alternative test formats, etc. For more information please visit our website, www.ju.edu/disabilityservices or contact us at (904) 256-7787.
Emotional Support Animal Registration Guidelines
A request for an Emotional Support Animal (ESA) must be submitted to the Disability Support Services Office, located in the Davis Student Commons.
The request for an ESA must include the following:
- Cover letter with the owner's explanation concerning the need for the animal, the type of animal, a description of the animal and the animal's name.
Letter from a licensed Mental Health professional, Psychologist, Psychiatrist, or Physician/Doctor outlining:
- Verification of the condition (medical/physical/psychological diagnosis) for which the animal is essential;
- Ways in which the animal serves as an accommodation for the condition;
The letter must be on letterhead paper and include the diagnostician's name, title, professional credentials, date/s, and signature.
Additional documentation required:
- Mandated vet visits at beginning of each semester, as well as documentation of flea treatment for the entire year.
- Certification of all appropriate vaccinations of the pet must be presented when registering.
- The Owner must notify Disability Support Services and Residential Life in writing if the approved ESA is no longer needed or is no longer in residence. To replace an approved ESA the owner must file a new Request for Reasonable Accommodation.
See Residential Life Policies for expectations regarding Emotional Support Animals
Disability Specific – Student Grievance Procedure
This grievance procedure is established for students who wish to file a complaint alleging discrimination on the basis of disability in the provision of services, activities or programs at Jacksonville University.
The complaint should be in writing and contain information about the alleged discrimination such as names, address, phone number of complainant and location, date and description of the incident/problem. Alternative means of filing a complaint are available on request for students with specific disabilities.
The complaint should be submitted to the Disability Support Services Director or to the Chief Student Affairs Officer/Dean of Students (when deemed appropriate), as soon as possible and no later than 30 calendar days after the alleged violation.
Within 15 calendar days after the receipt of the complaint, the Disability Support Services Director and/or Chief Student Affairs Officer/Dean of Students, or designee, will meet with the student to discuss the complaint and possible resolutions. Within 15 calendar days after the meeting, the Disability Support Services Director and/or Chief Student Affairs Officer/Dean of Students or designee, will respond in writing and where appropriate in an alternative format, such as Braille. The response will explain the position of Jacksonville University and offer options for resolution where appropriate.
If the response from the Disability Support Services Director and/or Chief Student Affairs Officer/Dean of Students or designee does not satisfactorily resolve the issue, the student may appeal the decision in writing within 15 days to the Chief Student Affairs Officer/Dean of Students for non-academic issues or the Chief Academic Officer/Provost for academic issues.
Within 15 days after receipt of the complaint, the appropriate Chief Officer will meet with the student to discuss the complaint and possible resolutions. Within 15 days after the meeting, the appropriate Chief Officer will respond in writing and where appropriate in an alternative format, with a final resolution.
The University will retain all written complaints received by Jacksonville University, written responses and appeals for at least three years.
Students and recognized student organizations must utilize the Check I'm Here system in order to reserve on-campus facilities and register events (on or off-campus). Final approval of the event will come from the Office of Student Involvement. Organizations are urged to plan their events and submit their requests as far in advance as possible.
When planning your event, please keep the following in mind:
1. Recognized student organizations may reserve any available multipurpose University facility.
2. Use of residence hall lobbies is coordinated by the Residential Life Office. Events sponsored by residents and residence hall organizations are given priority.
3. Historic Swisher Gymnasium may be reserved for events that require a facility of this size. Due to the high demand for this facility, requests should be made as early as possible.
Harassment or Discrimination
Jacksonville University strives to establish and maintain a work and academic environment in which the dignity and worth of all members of the University community are respected; an environment which is characterized by equal employment, opportunity, academic freedom (freedom of inquiry and expression) and the absence of harassment and intimidation. If a student feels he/she has been harassed or discriminated against, he/she should report the situation immediately. Student-to-student harassment should be reported to the Chief Student Affairs Officer/Dean of Students. Harassment or discrimination by a University employee or faculty member should be reported to Human Resources. The Student Life Office can serve as an advocate for a student reporting a complaint of harassment or discrimination against a student or employee.
Hazing is defined as any action or situation which recklessly or intentionally endangers the mental or physical health or safety of a student for the purpose of initiation or admission into, or affiliation with, any organization operating under sanction of the University; any brutality of a physical nature, such as whipping, beating or branding; forced calisthenics; exposure to the elements; forced consumption of any food, liquor, drug or other substance, or other forced physical activity which could adversely affect the physical health or safety of the individual. And also including any activity which would subject the individual to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct which could result in extreme embarrassment, or other forced activity which could adversely affect the mental health or dignity of the individual. Any activity; either on or off campus, such as these will be presumed to be a forced activity, the willingness of an individual to participate in such an activity notwithstanding.
Identification of Students
The official student identification card of Jacksonville University is the JU Dolphin Card. The card also serves as a multi-function debit card for University-related expenses and as a meal card. Misuse of the JU Dolphin Card is considered a serious offense and will be handled as such. Students are required to carry the JU Dolphin Card and other supporting proof of identity at all times, and to present identification immediately upon the request of a University official, Resident Advisor or a local, county or state law enforcement agent. Students are required to surrender their JU Dolphin Card upon withdrawal from the University.
Immunizations and Medical Information
The University assumes no responsibility for student illnesses or accidents occurring either on campus or off campus. Therefore, the University strongly encourages students to obtain and maintain health, major medical, and accident insurance coverage through either a personal or family policy. Please note that in certain instances, HMO coverage may not be sufficient or accepted by local health and medical providers. For students who do not qualify for coverage under a private policy, JU offers coverage through a school-sponsored plan.
JU requires that full-time traditional undergraduate students who do not have hospital/medical insurance coverage participate in this plan. International students are also required to participate in the plan and those attending JU for the first time, pay the first year premium in advance with their tuition and fees. Twelve-month coverage extends from the reporting date August 1, 2015 to July 31, 2016. Insurance coverage will be billed on a yearly basis through graduation. Any student who maintains private coverage is required to provide a waiver and proof of insurance to the Controller's Office.
Jacksonville University requires that all new accepted Traditional Undergraduate students complete and return to the Office of Admission the University's Medical and Immunization Form as part of the application process. The immunization portion of the form, if applicable, must be completed and signed by a licensed physician or an appropriate health care provider. Documentation is required to certify that a student's immunizations include measles, mumps, rubella, hepatitis B, tuberculosis, tetanus, and diphtheria. Students living on campus are required to show documentation of a meningitis vaccination or sign a waiver declining the vaccination. Students born before 1957 are considered immune to measles. If these forms are not submitted, a registration hold will be placed to prevent registration for the student's second term at Jacksonville University.
Jacksonville University provides students with computer access in classrooms and open labs. All computers on campus have direct access to the Internet. In addition, all residential facilities have network connections that provide direct Internet access for students who possess computers. In total, JU provides access to its network, computers and services on over 5,000 network nodes.
For any network or shared resource to continue to function, all users must show a level of mutual respect. For this reason, JU has an IT Policy for its computing environment. In general, policies are set to maximize the resources available to all users. Security for the systems and network, and the people who use them, is an overriding consideration. It is a violation of Jacksonville University's IT Policy for computers connected to the JU network to make available for download any copyrighted material. This includes software and music files (commonly called MP3s). Users running BitTorrent, Ares, Gnutella, etc. should be aware that these services do not block copyrighted material from being exchanged. It is possible that you are in violation of federal copyright laws if you have material from these services on your computer and make it available to others. JU will cooperate fully with the authorities to stop this exchange and to prosecute those who are doing it.
Common sense and courtesy covers IT Policy for the most part. Use of JU systems is a privilege, not a right. It is each user's responsibility to know and understand the current IT Policy. The policies can be found at http://it.ju.edu/. Failure to comply with these policies may result in suspension of certain services, the suspension of your JU account(s) and possible disciplinary action.
Medical Withdrawal Policy
The University recognizes that severe, unforeseen personal medical situations may arise, which prohibit a student from continuing and completing his/her coursework within a given semester. Should such circumstances occur within the published withdrawal period of a semester, the student should withdraw through the University Registrar's Office. However, for situations occurring after the published withdrawal period, students may appeal to the Chief Student Affairs Officer/Dean of Students or his/her designee for a medical withdrawal from the University. Medical withdrawals are always complete withdrawals from the University, for all courses in which a student is registered. Such appeals should be promptly directed in writing to the Chief Student Affairs Officer/Dean of Students, and must be accompanied by specific supporting medical documentation, from a licensed health care provider directly caring for the student, and must specify how the medical condition directly impacted coursework or the ability to attend class. These appeals should be made within the semester for which the medical withdrawal is being requested, and no later than the conclusion of the fifth week of the following academic semester, with summer terms included. The Chief Student Affairs Officer/Dean of Students and other relevant University officials and faculty members will evaluate the validity of such appeals, based upon this policy, and respond within a reasonable time period. If the request is submitted after grades have been submitted, the relevant professors will also be consulted in considering the granting of a medical withdrawal. If the request is submitted after grades have been submitted, the professors must also approve the medical withdrawal. A medical withdrawal, when granted, impacts a student's academic registration only, and any appeals of tuition and fees paid must be directed separately to Student Financial Services. Questions about this general policy should be directed to the Student Life Office (Davis Student Commons, third floor, 256-7067).
Recognizing the value of using all available human resources, Jacksonville University affords equal opportunity for students and in employment without regard to race, color, age, veteran status, gender, national origin, religion, marital status, sexual orientation, gender identity or presence of a disability. This non-discrimination policy applies to all aspects of educational and employment decisions, including recruitment, admission, hiring as well as retention, compensation, transfer and opportunities for advancement.
Inquiries or information requests should be directed to the Director of Human Resources (non-students) or to the Student Life Office (students).
Jacksonville University offers posting areas throughout campus and in most buildings (see below). All members of the community are expected to follow these guidelines.Prior to posting, all original pieces must be approved by the Office of Student Involvement located on the 3rd floor of the Student Commons (please bring original prior to copying). Recognized student clubs and organizations, as well as university departments have priority space when posting. Individual faculty, staff, students and off-campus groups may also post upon approval from the Office of Student Involvement.
Posting is permitted on the various bulletin boards located in the following buildings: Student Commons, Founders, Post Office, Howard and Kinne Student Center. Posting is also permitted on the free-standing bulletin boards throughout campus. No flyers, posters or banners should be posted on vehicles, trashcans, sidewalks, lampposts, signs, buildings, vending machines, trees, painted surfaces, glass entry areas and exit doors, windows, etc.
1. The content of posted items must be consistent with University policy and support the academic mission of the institution.
2. Posting is limited to one flyer per event per bulletin board (all others will be removed). Do not cover other flyers and keep flyer/poster sizes to a minimum as to share the board space.
3. All materials posted must clearly display date, time and location of the event, as well as contact information.
4. The use of sidewalk chalk is prohibited unless prior permission has been given from the Office of Student Involvement.
All violations of this policy by students and/or student organizations will be referred to the Office Student Involvement and/or the Division of Student Affairs for disciplinary action. All departmental violations will be handled through the University administration.
Sales and Solicitations
University policy prohibits individuals or organizations from soliciting contributions from the general public for University-related purposes without prior written approval from the Student Life Office. University mailing lists, e.g., Board of Trustees, University Council, faculty, alumni, students or parents, may not be used to promote the sale of tickets, advertisements or merchandise of any kind without prior written approval from the Chief Student Affairs Officer/Dean of Students.
Search and Seizure Policy
For information regarding searches of student rooms in the residence halls and apartments, see the "Residential Life" section of this handbook.
Students are reminded that the Jacksonville University campus is the private property of the University. When a designee of the Student Life Office, including Campus Security Officers and Residential Life Staff members, reasonably suspects that suspect items are contained among a student's possessions, the student shall be required to make such possessions (including but not limited to backpacks, locked containers, motor vehicles, electronic devices etc.) accessible. If a student refuses to give access to his/her possessions, the suspect items may be confiscated for investigation, and used in any disciplinary proceedings. Furthermore, any student who refuses to give such access to his/her possessions may also be immediately banned from University property.
Student Clubs and Organizations
1. All clubs and organizations on campus must register with the Office of Student Involvement in order to be recognized. Failure to be recognized will result in loss of the ability to receive institutional funding and space reservation.
2. Students shall be free to organize and join clubs/organizations to promote their common interests and the mission of the University; however, all organizations must be registered with the University.
3. Each new club/organization wishing to organize and function on campus should contact the Office of Student Involvement to complete the registration process. Final approval for club/organization recognition is granted on behalf of the University by the Division of Student Life.
4. The membership, policies and actions of student clubs/organizations will be determined by vote of only those persons who are currently enrolled students, except where such determination is in conflict with University policy or regulations. Student clubs/organizations shall be subject to the same responsibilities and standards of conduct applied to students specifically as listed in the Student Handbook.
5. If violations of the Code of Student Conduct and/or University policies occur as part of a recognized student club/organization's activities, disciplinary actions may be pursued as prescribed the Disciplinary Procedures section of the Student Handbook. The president and/or other representatives will be asked to represent the student club/organization in a hearing. The hearing will be conducted by a member or members of the Student Life staff. If found responsible for violations, disciplinary actions will be levied as determined by the staff member(s) conducting the hearing. Appeals may be made in writing to the Chief Student Affairs Officer/ Dean of Students within three business days following notification of sanctions.
6. Each club/organization must have an on-campus advisor selected from University faculty or staff.
7. Membership shall not be denied on the basis of race, color, creed, national origin, age, sexual orientation or disability.
8. For a list of more student organization policies and procedures, please review the Student Organization Manual.
Student Leader Eligibility
Primary student leaders (President and Treasurer)
- Must be enrolled full-time as deemed by University or academic department guidelines
- Must maintain a minimum of a 2.5 GPA cumulative
- Must be in good standing with the University
Possession, use, or storage of any weapon is prohibited on University property and at University sponsored events.
For purposes of this policy, the term "weapon" includes but is not limited to any: (a) firearm, meaning any weapon which will, is designed to, or may readily be converted to expel a projectile by the action of an explosive, compressed gas, or mechanical action such as a spring. This includes but is not limited to a weapon such as a handgun, shotgun, rifle, starter gun, pellet/BB gun, dart gun and machine gun, including any ammunition; (b) destructive device or explosive, such as a bomb, grenade, mine, rocket, missile, pipe bomb, blasting cap, black powder, firecracker, or any similar device containing an explosive, incendiary, or poison gas and includes any frangible container filled with an explosive, incendiary, explosive gas, or expanding gas, which is designed or so constructed as to explode by such filler and is capable of causing bodily harm or property damage; (c) electric weapon or device, meaning any device which, through the application or use of electrical current, is designed, redesigned, used, or intended to be used for offensive or defensive purposes, the destruction of life, or the infliction of injury, such as a stun gun or dart-firing stun gun; or (d) any other weapon, equipment, material, or device that, in the manner it is used or could ordinarily be used, is readily capable of causing serious bodily injury. Examples of items described in clause (d) include but are not limited to any dirk, sword, knife (excluding small personal pocket knives with folding blades that are less than three (3) inches in length or cutlery used for cooking purposes), metallic knuckles, slingshot, martial arts weapon , club, chain, archery bow, crossbow, or tear gas/chemical dispensing device (other than a small chemical dispenser containing less than two ounces of chemical, allowed under Florida Statute, and sold commercially for personal protection).
Violation of this policy will result in disciplinary actions up to and/or including; suspension, dismissal, and referral to local law enforcement authorities. All weapons as described above will be immediately confiscated by University officials and will not be returned.
This policy does not apply to any law enforcement officer as defined by Section 943.10(1), (2), (3), (4), (6), (7), (8), (9), or (14), Florida Statutes.
NOTICE OF WAIVER
Jacksonville University, through this written and published policy, hereby affirmatively waives the exception as provided in Section 790.115(2)(a)(3), Florida Statutes. Jacksonville University is a "school" as defined by Section 790.115. Section 790.115(2)(a) prohibits the possession of a firearm, destructive device, electric weapon or device, or other weapon as defined by Section 790.001(13) on school property or at a school-sponsored event. Although Section 790.115(2)(a)(3) provides an exception that, pursuant to Section 790.25(5), persons over eighteen years of age may possess a concealed firearm or other weapon for self-defense in a private conveyance if the firearm or weapon is securely encased and is not readily accessible for immediate use, it also provides that schools may waive the exception by adopting written and published policies. This Weapons Policy shall constitute a specific waiver of the exception as provided in Section 790.115(2)(a)(3).
University Name, Logo and Contracts
The legal title "Jacksonville University" is retained by the Board of Trustees for use by officially recognized University organizations and activities and may not be used without specific permission. Contracts cannot be signed or agreements made in the name of the University without authorization from the Division of Student Affairs or the Chief Financial Officer. All uses of the JU logo and symbol must be approved by the Office of University Marketing and Communications.
Title IX Information: Sexual Assault Policies and Resources are available at www.ju.edu/titleix
Academic Integrity and Misconduct
- Definitions of Academic Integrity and Misconduct
- Student and Faculty Responsibilities
- Reporting Alleged Acts of Academic Misconduct
- Penalty Classifications for Academic Misconduct
- Course-Level Penalties for Academic Misconduct
- University-Level Penalties for Academic Misconduct
- Student Notification
- Student Admissions of Guilt
- Membership of the Academic Integrity Committee (AIC)
- Convening an AIC Hearing
- AIC Hearing Panel Jurisdiction
- AIC Hearing Panel Attendants
- AIC Hearing Panel Proceedings
- AIC Hearing Panel Deliberations
- AIC Hearing Panel Records & Findings
- Actions Taken Upon an AIC Hearing Panel Decision
- Appealing AIC Hearing Panel Decisions
Members of the Jacksonville University community are expected to foster and uphold the highest standards of honesty and integrity, which are foundations for the intellectual endeavors we engage in. To underscore the importance of truth, honesty, and accountability, students and instructors should adhere to the following standard:
I do not lie, cheat, or steal, nor do I condone the actions of those who do
Academic misconduct occurs when a student engages in an action that is deceitful, fraudulent, or dishonest regarding any type of academic assignment that is intended to or results in an unfair academic advantage. In this context, the term "assignment" refers to any type of graded or ungraded work that is submitted for evaluation for any course. Academic misconduct includes but is not limited to cheating, collusion, falsification, misrepresentation, unauthorized collaboration on assignments, copying another student's work, using or providing unauthorized notes or materials, turning in work not produced by the individual, and plagiarism. Furthermore, providing deceitful, fraudulent, or dishonest information during discussions of an academic manner with faculty are also examples of academic misconduct.
Specific examples of academic misconduct include, but are not limited to the following.
- Using unauthorized notes or other unauthorized resources for an exam or assignment.
- Sharing information about a test or quiz with others if you take the test or quiz earlier than other students.
- Copying answers from someone else, such as on a test, quiz, lab report, assignment, etc.
- Presenting any false material as genuine, such as falsified data, false resources, false citations, etc.
- Turning in the same or significantly similar assignment to more than one class without first obtaining explicit permission from the instructors.
- Falsifying class records or other materials submitted to comply with course requirements or to obtain course credit, including providing false information regarding class attendance, attendance at a required event or an event for which credit will be given, or attendance at an internship or other required service.
- Misrepresenting the truth or lying in an effort to receive an extension of a due date, reschedule a test date, or obtain any other unfair academic advantage.
- Lying to a faculty member when approached about an incidence of academic misconduct. In this instance, lying about an instance of academic misconduct only compounds the dishonesty and is further disrespect to the faculty member and the academic system.
- Facilitating any misconduct by another student. This includes helping another student engage in academic misconduct as well as pressuring or coercing another student into assisting in academic misconduct.
- Substituting one person for another to take a course, test, or any other academic assessment.
- Purposefully impeding others from academic progress.
- Plagiarism centers on representing another's work as your own.
- Copying someone else's work and/or words without using quotes and proper citation.
- Paraphrasing someone else's work and/or original ideas without proper citation.
- Using someone else's train of thought, ideas, conclusions, logic, etc., without proper citation.
Ways to avoid academic misconduct:
- Always do your own work.
- Never "copy and paste" information into a document that you will end up turning in.
- If you "copy and paste" information into a document, always put it in quotation marks and then put a citation.
- Never lend your work to others, and do not borrow work from others.
- If you are conducting a group project and a member of the group is not participating, contact the instructor and/or do not put that student's name on the end product.
- Ensure that any collaborative work adheres to the guidelines set by the instructor. If you are engaged in a collaboration that seems like it might be unauthorized, seek clarification from your instructor.
- Review this section of the catalog (Academic Honesty) frequently.
- Recognize the importance of communication and clarification. Understanding what does and does not constitute academic misconduct is the responsibility of each individual and thus each individual should seek clarification on matters of academic integrity and misconduct.
- Clarify with your instructor what is authorized and what is not authorized regarding use of materials, collaboration, etc.
- If you have any questions regarding whether something is considered academic misconduct, consult your instructor if it is class or assignment specific, or your academic advisor.
- Certain types of plagiarism are not as obvious as other types. However, unintentional plagiarism is still plagiarism, so actively work to understand what does and does not constitute plagiarism.
It is the responsibility of each student at Jacksonville University to know and abide by the standards and guidelines for academic integrity, as outlined above.
Instructors are expected to provide clear information regarding class assignments; however, it is ultimately a student's responsibility to understand the amount of collaboration allowed in a specific assignment, to understand how to cite sources, and to never assume that working with others or using the student's previous work or the work of others is acceptable without instructor permission.
It is the responsibility of instructors to report all acts of misconduct, even if they believe those acts to be unintentional, so that students can benefit from special educational instruction and assistance to help ensure that they avoid committing such acts again in the future. If the instructor is unsure whether a violation has occurred, the instructor is to consult with the Chair of the Academic Integrity Committee.
III. Reporting Alleged Acts of Academic Misconduct
If an instructor believes a student has committed an act of academic misconduct, the instructor is to meet with the student, if possible, to discuss the matter. When it is not possible to meet with the student, the instructor is to contact the student by email. This meeting or email contact should be initiated as soon as possible after the instructor's discovery of the act. The instructor is then to fill out the Academic Misconduct Notification Form (available to instructors via WebAdvisor). This form will generate a report that will be automatically transmitted via email to the student, the instructor, the instructor's Dean, and the student's Dean (if applicable). On this form, the instructor will:
1) Indicate that a "warning" be issued to the student. This option is to be used to provide the student with a teaching moment and may or may not include a course penalty, according to the instructor's discretion (see Section IV, "Penalty Classifications for Academic Misconduct," below]. Under this option, the student will be required to undergo special educational instruction and assistance to help ensure that he or she avoids committing such acts again. This "warning only" option may be chosen in any of the following circumstances:
- The affected assignment amounted to 5% or less of the total grade in the course.
- An act of plagiarism occurred due to a technicality and was likely unintentional.
- Mitigating circumstances suggest that the act of misconduct was not an overt attempt to gain an unfair advantage.
- If a student receives two warnings during his or her course of study at Jacksonville University, the student will be placed on a probationary watch list. Records of being on the probationary watch list will be expunged from the student's academic file upon graduation, assuming no further acts of academic misconduct occur.
- More than three warnings can lead to suspension or expulsion.
2) Indicate that a "citation for academic misconduct" be issued to the student. This option usually requires the student to undergo special educational instruction and assistance as well, but it also typically entails placing the student on a probationary watch list, unless the student has already received another such citation in the past.
- Records of being on the probationary watch list will be expunged from the student's academic file upon graduation, assuming no further acts of academic misconduct occur.
- Multiple citations for academic misconduct can lead to suspension or expulsion.
NOTE: If the course-level penalty assigned by the instructor is failure for the entire course, the instructor is to indicate, on the Academic Misconduct Notification Form, that the instructor's Dean is to direct the Registrar's Office to create an "Academic Hold" which will prevent the student from withdrawing from the course in question (the student may still withdraw from other courses).
IV. Penalty Classifications for Academic Misconduct
There are two levels of penalties for incidents of academic misconduct.
- A course-level penalty, which is assigned by the instructor, in line with the policies on the instructor's syllabus.
- A concurrent university-level penalty, which will include educational instruction and assistance, but may include placing the student on a probationary watch list, suspension, or even expulsion from the university, depending on the type of violation and/or the type and number of previous violations.
V. Course-Level Penalties for Academic Misconduct
Upon discovery of an act of academic misconduct, the assigning of a course-level penalty is up to the discretion of the instructor. If the student requests an AIC hearing panel to review their case and is found innocent of the alleged misconduct, the instructor must retract any course-level penalties and re-grade the assignment(s) in question as if no academic misconduct occurred.
Unless the course-level penalty is failure for the entire course, the student may still withdraw from the course, provided that the deadline for withdrawing has not yet passed.
VI. University-Level Penalties for Academic Misconduct
Once a student has admitted to an act of academic misconduct, or has been found guilty of committing such an act by a Hearing Panel of the Academic Integrity Committee (see section XVI, "Actions Taken Upon an AIC Hearing Panel Decision" below), the university-level penalties below are to be imposed, and the student's academic advisor is to be notified. If the student is an athlete, the Chief Athletics Officer and the Faculty Athletics Representative are to be notified. If the student is a member of ROTC, his or her Commanding Officer is to be notified.
- One warning will result in mandatory educational instruction and assistance, to help ensure that the student avoids committing such an act again.
- A second warning will result in further mandated educational instruction and assistance, along with the student being placed on the probationary watch list, unless the two warnings occur concurrently, in which case they are to be treated as one warning.
- If students receive no more than three warnings during their course of study at Jacksonville University, and no further acts of academic misconduct occur, these warnings will be expunged from their academic files upon graduation.
- A fourth warning will result in suspension from the university, with the length of the suspension to be determined by the instructor's Dean.
CITATIONS FOR ACADEMIC MISCONDUCT:
- One citation will result in mandatory education instruction and assistance, in addition to the student being placed on the probationary watch list. This is to occur regardless of whether or not the student has received a previous warning. In cases where the student has already received two warnings, however, and has hence already been placed on the probationary watch list, punishment will then be governed by the guidelines listed below.
- Records of an act of academic misconduct are only retained in a student's academic file if the student is eventually suspended or expelled from the university for academic misconduct. Notations regarding such an act will otherwise be expunged from the student's academic file upon graduation.
- If a student's first two offenses occur concurrently (as determined by a relevant Dean), whether they involve warnings, citations, or a mix of both, they are to be treated as one offense. If these first two offenses are a mix of a warning and a citation, they are to count as one citation of academic misconduct.
EDUCATIONAL INSTRUCTION AND ASSISTANCE:
- The purpose of special educational instruction and assistance is to help ensure that students avoid committing acts of academic misconduct again.
- A "training hold" will be placed on the student's account to prevent the student from registering for classes, requesting transcripts, and / or graduating, until the instructor's Dean receives notification from the appropriate units (i.e., the Writing Center and the Center for Student Success) that this educational training has been completed.
- The student is still to be allowed to withdraw from the course in which academic misconduct occurred, prior to completing this educational training, provided that the course-level penalty determined by the instructor is not failure for the entire course and that the university deadline for withdrawing has not passed. The mandatory educational instruction is to include 1) individualized educational counseling with (non-student) staff at the Center for Student Success and 2) instruction from the Writing Center about plagiarism. This instruction is to include both components, no matter what the exact nature of the act of misconduct was.
- This mandatory educational instruction is to consist of standardized modules approved by the Academic Standards Committee.
PROBATIONARY WATCH LIST, SUSPENSION, AND EXPULSION:
- Records of being on the probationary watch list will be expunged from the student's academic file upon graduation, assuming no further acts of academic misconduct occur.
- Once the student has been placed on the probationary watch list, two further warnings or one additional citation will result in suspension from the university, with the length of the suspension to be determined by the instructor's Dean.
- If students are suspended for academic misconduct, that notation will remain on file in the office of the Chief Academic Officer, but it will not be entered on their permanent transcripts.
- Once students have been suspended for academic misconduct, any further warnings or citations that occur upon their return will result in immediate expulsion from the university.
- Students who are expelled from Jacksonville University are unable to enroll in any future classes, and records of this expulsion are maintained in their academic files. Official transcripts, however, do not record any mention of expulsion or the reasons why students are expelled.
- If the instructor's Dean judges a particular act of academic misconduct to be especially egregious, he or she may take the matter to the Chief Academic Officer, who may impose harsher penalties than those outlined above, including immediate expulsion from the university after just one act.
- As mentioned above, if a student's first two offenses occur concurrently, whether they involve warnings, citations, or a mix of both, they are to be treated as one offense. If a student who has previously been free of academic misconduct suddenly commits more than two offenses in one semester, however, it is up to the judgment of the Chief Academic Officer to decide whether those acts will count as one or more offenses.
VII. Student Notification
Once the instructor's Dean has received the Academic Misconduct Notification Form from the instructor, if the course-level penalty assigned by the instructor is failure for the course, the instructor's Dean is to inform the Registrar to place an "Academic Hold" to prevent the student from withdrawing from the course in question.
If the instructor has indicated "WARNING" only on the Academic Misconduct Notification Form, that instructor's judgment is to be respected. If the instructor marks "CITATION," however, the instructor's Dean has the right to lessen that to a "WARNING" if, in his or her judgment, the infraction fits the guidelines for a warning. Again, these guidelines include any of the following circumstances:
- The affected assignment amounted to 5% or less of the total grade in the course.
- An act of plagiarism occurred due to a technicality and was likely unintentional.
- Mitigating circumstances suggests that the act of misconduct was not an overt attempt to gain an unfair advantage.
The instructor's Dean is then to ascertain whether or not this is the student's first offense, so that he or she can accurately communicate to the student what the university penalty will be if the student chooses to admit committing the act in question. Once this determination is made, the instructor's Dean is to notify the student. This notification may be made through the Office of Student Life.
- After receiving the Academic Misconduct Notification Form from the instructor, the instructor's Dean or his/her designee is to notify the student what the course- and university-level penalties will be if the student admits to the act of academic misconduct described in the Academic Misconduct Notification Form previously submitted by the instructor. The instructor's Dean is to include a form to be filled out by the student, which allows the student to 1) admit committing the act in question and accept the course- and university-level penalties, 2) accept the penalties without an admission of misconduct, or 3) request a hearing with the Academic Integrity Committee.
- The instructor's Dean may advise the student to seek counsel from a faculty advisor, coach, and / or administrator.
- The instructor's Dean is to inform the student that he or she has seven (7) business days from the postmark date (or email time stamp) of this notification to request a hearing with the Academic Integrity Committee, or the student will be presumed guilty of committing the violation.
VIII. Student Admissions of Guilt
In cases in which the accused student admits to the act of academic misconduct, accepts the penalties without an admission of misconduct, or fails to request a hearing with the Academic Integrity Committee within the allotted seven (7) business days, the instructor's Dean is to record a determination that the student has indeed committed the act in question. The instructor's Dean is also to notify the Registrar to place a "training hold" on the student's on the student's account to prevent the student from registering for classes, requesting transcripts, and / or graduating, until the instructor's Dean receives notification from the appropriate units (i.e., the Writing Center and the Center for Student Success) that any required educational training (see Section VI above) has been completed. The instructor, the student's academic advisor, and the student's Dean (if applicable) are then to be notified, and all university- level penalties are to be assessed and applied. If the student is an athlete, the Chief Athletics Officer and the Faculty Athletics Representative are to be notified. If the student is a member of ROTC, their Commanding Officer is to be notified. The notification is also sent to the office of the Chief Academic Officer for recordkeeping.
IX. Membership of the Academic Integrity Committee (AIC)
The Academic Integrity Committee is led by a Chair.
- The AIC Chair is a non-voting member who presides over all hearings of the AIC.
- The AIC Chair oversees the educational instruction and assistance given to students who have committed academic misconduct.
- The AIC Chair is to serve as a neutral resource to both students and faculty.
- The AIC Chair is to be a tenured faculty member, appointed by the Chief Academic Officer to serve a two-year term, which may be renewed.
The other members of the Academic Integrity Committee form a pool of faculty members from which the AIC Chair draws to form Hearing Panels.
- One tenured faculty member from each academic division is to be appointed to the AIC by the deans of each college, in consultation with division chairs, to serve two-year terms, which may be renewed. These terms are to be staggered, to ensure continuity.
- Three undergraduate students, to be selected from three different academic units, are to be appointed by the Chief Student Affairs Officer each year to serve one-year terms on the AIC. Terms of service are renewable.
Three graduate students, to be selected from three different academic units, are to be appointed by the Chief Student Affairs Officer each year to serve one-year terms on the AIC. Terms of service are renewable.
X. Convening an AIC Hearing
If the student requests a hearing with the Academic Integrity Committee, the instructor's Dean is to forward all information regarding the alleged act of academic misconduct to the AIC Chair, who is to meet with the student in a neutral, advisory role, to review the case and discuss the student's options. If the instructor who has charged the student with an act of misconduct is also the AIC chair, then the instructor's Dean will designate another faculty member serving on the AIC to meet with the student, and to serve as the AIC chair for that case.
The AIC Chair may make frank recommendations at this meeting that result in the student choosing to forego the hearing and admit to committing academic misconduct, but it remains the student's right to have a hearing if he or she chooses. If, after this meeting, the student still wishes to request a hearing, the AIC Chair is to schedule one within the next fourteen (14) business days, if possible.
When alleged violations occur at the end of a fall or summer semester, the hearing is to take place within thirty (30) days of the beginning of the next spring or fall semester, respectively. When alleged violations occur during the spring semester, the hearing is to take place within thirty days of the beginning of the following fall semester.
The AIC Chair will then select the participants of a Hearing Panel from the members of the AIC. The Hearing Panel is to include an odd number of panelists, totaling five voting members (aside from the chair).
Members of the AIC may disqualify themselves from participating in any particular Hearing Panel for any reason. In such a case, it is up to the chair to find a replacement member according to the above guidelines. The instructor who has accused the student of academic misconduct cannot be a member of the hearing panel, nor serve as the AIC chair for that panel.
The instructor and the instructor's Dean are to be notified of the time and place of the hearing.
XI. AIC Hearing Panel Jurisdiction
AIC Hearing Panels have jurisdiction over one issue and one issue alone: determining whether accused students are guilty of the particular act(s) of academic misconduct related to the warning or the citation alleged by the instructor. AIC Hearing Panels have no jurisdiction over the penalties imposed for violations, or whether the act in question merits a warning or a citation for academic misconduct.
Only the instructor's Dean has the right to change a citation to a warning. His or her decision on this matter is final. If a student who has admitted an act of academic misconduct or been found guilty of one by a hearing panel should wish to contest the severity of a course-level penalty imposed by an instructor (on the basis that the penalty was not in accordance with the instructor's stated syllabus policies), that student would need to follow the process outlined in the "Standard Procedures for Appeals of Grades and Sanctions" section of this catalog.
XII. AIC Hearing Panel Attendants
AIC Hearings are to be closed from the public. Only the following people are to be allowed to attend:
- The Chair of the AIC, who is to preside over the proceedings, but not have a vote in determining the outcome.
- The members of the Hearing Panel, chosen by the AIC Chair
- The accused student, who may elect to be accompanied by an advisor of his/her choosing. The advisor must be a member of the University community (i.e., a current student, faculty, or staff member) and may not be an attorney for, or a parent of, the accused student. The accused student is responsible for presenting his/her own information, and therefore, advisors are not permitted to speak or to participate directly in the hearing. If the student is unable to attend the hearing, he or she may opt to submit a written statement for review by the panel.
- The instructor.
- Witnesses, if relevant, admitted at the sole discretion of the AIC Chair.
The instructor is strongly encouraged to attend the hearing.
XIII. AIC Hearing Panel Proceedings
The Chair of the AIC is to preside over the proceedings of the Hearing Panel.
- The AIC Chair is to allow the student to present evidence.
- The AIC Chair may allow the student to present witnesses, at his or her discretion.
- The AIC Chair may allow the instructor to give testimony and present witnesses, at his or her discretion.
- The AIC Chair is to allow panel participants to ask both the student and the instructor questions.
Formal rules of evidence need not apply. If either the student or the instructor fails to attend the hearing, the hearing will still proceed. The student has the right to hear the testimony and witnesses offered by the instructor, as well as to review all evidence submitted by the instructor. At the sole discretion of the AIC Chair, the instructor may be excluded from any part of the panel proceedings.
All evidence presented will be considered objectively by the panel. Both the instructor and the student are only to speak when prompted by the AIC Chair. Once all evidence has been presented and panel members have finished with their questions, the Chair will ask everyone to leave except for the panel members, so that deliberations can occur.
XIV. AIC Hearing Panel Deliberations
Once the Hearing Panel is alone with the AIC Chair, the Chair will answer any questions that any member of the AIC Hearing Panel might have about the proceedings. Then the Chair will leave the panelists alone to deliberate until they notify the chair that they are ready to vote. The vote is to be private, submitted by paper ballot, and administered by the chair, with the majority determining the outcome.
XV. AIC Hearing Panel Records & Findings
The AIC Chair is to keep a record of the proceedings and the outcome, documenting the names of all attendants along with the ultimate finding of the Hearing Panel. If the student has been found guilty of academic misconduct, the AIC Chair is to send a notification of the finding to the office of the Chief Academic Officer for recordkeeping.
XVI. Actions Taken Upon an AIC Hearing Panel Decision
The AIC chair is to notify the instructor's dean and the student's dean (if applicable) of the outcome of the hearing panel.
If the hearing panel has found the student guilty of academic misconduct, the AIC chair will inform the student's academic advisor of the outcome. The AIC chair will make the following additional notifications if relevant: if the student is an athlete, the Chief Athletics Officer and the Faculty Athletics Representative are to be notified; if the student is a member of ROTC, their Commanding Officer is to be notified. The instructor's dean is also to inform both the student and the instructor of the finding and is to enforce all penalties, which may include expulsion from the university. If applicable, the instructor's Dean is also to notify the Registrar to place a "training hold" on the student's account to prevent the student from registering for classes, requesting transcripts, and / or graduating, until the instructor's Dean receives notification from the appropriate units (i.e., the Writing Center and the Center for Student Success) that any mandatory educational training (see Section VI above) has been completed.
If the student is found innocent, the instructor's Dean is to notify the Registrar that any holds on the student's academic records are to be released, and also to notify the instructor to retract any course-level penalties previously assessed and to re-grade the assignment(s) in question as if no academic misconduct occurred.
XVII. Appealing AIC Hearing Panel Decisions
Decisions of an AIC Hearing Panel are final, unless the student can document that a serious procedural error occurred. This documentation must be submitted to the Chief Academic Officer within ten (10) business days of the hearing panel finding. The Chief Academic Officer will then review the student's appeal, make a decision, and notify all parties of the decision and its rationale. The decision of the Chief Academic Officer will be final.
Grade Appeal Process for 16-17 catalog
It is up to each instructor to determine the criteria by which students will be graded. Grading can be a subjective process in which knowledge of class material and the quality of work are both factored into the grade. To facilitate the success of all students it is appropriate that they be clearly informed about the number of graded assignments and the weight attached to each assignment. If more specific criteria for grades can be explained, it is appropriate that such explanations are included in the syllabus or other course materials. It is also appropriate for students to be informed if class attendance and participation will be calculated in the final grade. Faculty may provide work for extra credit but are under no obligation to do so.
Standard Procedure for Appeals of Grades and Sanctions
It is understood that students may have questions about their grades. Most can easily be answered through consultation with the instructor. In the event that a student feels he/she has been treated unfairly, in that an instructor has deviated from his/her prescribed formula for grading in an arbitrary or punitive manner, the student may appeal the final course grade.
The following timetable and grade appeal process shall be used whenever the student disagrees with a final course grade assigned, except in cases that involve the determination of guilt for an act of academic misconduct. In such cases, the policies and procedures outlined in the "Academic Integrity and Misconduct" section of this catalog will apply. Students who have admitted academic misconduct, or who have been found guilty of committing academic misconduct by an Academic Integrity Committee hearing panel, will need to follow the process below if they feel the instructor's penalty for the misconduct was not assessed and applied in accordance with the instructor's stated syllabus policies and therefore lowered their final grade unfairly.
•Appeals cannot normally be made unless a student has first discussed his/her concerns with the instructor. This conference should take place within three business days of the student being notified of the final course grade that has been or will be assigned, unless unforeseen and extenuating circumstances beyond the student's control warrant an extension. The student must be able to document such extenuating circumstances if requested by the instructor. If the university is closed for holiday break within this three-day window, the student and instructor must meet to confer no later than three business days after the beginning of the following semester.
•If the concerns remain unresolved after the conference with the instructor, the student must inform the instructor in writing within three business days of the conference that he/she is dissatisfied with the results of the conference. The student may then appeal the instructor's decision to the appropriate Division Chair. If the academic unit in which the course is taught is not part of a division, or if the instructor in question is also the Division Chair, the student should direct the appeal to the College Dean. In the case that the grade in question was assigned by an adjunct member of the faculty, the appeal must also be made directly to the appropriate Division Chair or College Dean. The student's appeal to the Division Chair or Dean must be formally submitted in writing, clearly stating and documenting the evidence for unfair, arbitrary or unwarranted treatment and must be submitted within three business days of the student's written notification to the instructor that the issue remains unresolved. The concerned faculty member (or adjunct) may at this time submit a formal written response to the student's appeal to the Division Chair/Dean, and the student must also receive a copy of this response. The Division Chair/College Dean shall confer jointly with both the student and the concerned faculty member (or adjunct, if available) within five business days of receiving the written appeal. All relevant written documentation from both the student and the professor must be submitted to the Division Chair/Dean in advance of this meeting. If the student's concern is still unresolved after the conference with the Division Chair/Dean and faculty member or if the instructor (or adjunct, if available), disagrees with the decision of the Division Chair/Dean, the Division Chair/Dean shall within five business days form an appeals review committee of four faculty members from within the Division/College (tenured, if possible) to review the work in question and one faculty member (tenured, if possible) from the Committee on Academic Standards, who comes from outside the Division/College, to ensure that both the student and faculty member are fairly treated. All relevant written documentation previously submitted to the Division Chair/Dean must be provided to the committee at the time the committee is formed. Within ten business days, the committee must review the case via a face-to-face meeting and issue its final recommendation. The student must receive written notice of the time and date that the committee will meet and must be informed that he/she has the opportunity to appear at this meeting and to speak on his/her own behalf. The faculty member must also be informed of this meeting, and may also opt to appear before the review committee. If both the faculty member and the student opt to meet with the committee, the committee must ensure that the faculty member and the student appear separately. No "new" evidence/documentation (beyond what was previously submitted to the Division Chair/Dean) is to be submitted to the committee by either the student or the professor. The committee may either recommend the grade remain unchanged from the instructor's decision or recommend the grade be changed to a value the committee deems appropriate for the case. In cases where the committee rules that the student should receive a penalty resulting in a grade of "F" for a course, the student may not withdraw or be withdrawn from the course at any time.
•The committee's recommendation then must be issued to the Chief Academic Officer, the Division Chair/College Dean, the instructor, and the student in writing along with an explanation of the rationale for the recommendation. It is the responsibility of the Chief Academic Officer to see that the recommendation is carried out. If a semester/term ends without the process reaching a final resolution, the process should continue at the beginning of the next semester at the point that was reached at the conclusion of the previous semester. In this case, the grade assigned for the course will be recorded as "NG" (no grade) on the student's official transcript, without prejudice, until the case is resolved.
•If the Division or College does not follow the procedures outlined above, then the student or instructor may appeal directly to the Chief Academic Officer. This appeal must be in writing and must clearly demonstrate how the procedures contained in this Grade Appeal Process were violated. The Chief Academic Officer is to determine whether proper procedures have been followed. In the event that they have not been followed, any recommendation or decision may be declared null and void and sent back to the Division or College for reexamination. The final disposition of the case must be reported to both the instructor and the student prior to the issuance of the grade.