Jacksonville University Residential Life Policies
Table of Contents
Residential Life Office: Welcome and Expectations
Administrative Policies and Procedures
Community Standards and Hall Policies
Facility Information and Policies
Safety and Security
I. Residential Life Office: Welcome and Expectations
to Residential Life at Jacksonville University! We believe that a
positive residential living experience is rooted in the number of
opportunities that students take to engage in the community around them.
The professional, and student, staff members employed in our office are
dedicated to assisting students in having the most positive on-campus
living experience possible. In addition to challenging yourself with new
experiences during your time living on campus, you are expected to
demonstrate the five principles outlined in our Student Code of Conduct:
Respect for Oneself, Respect for Others, Respect for Property, Respect
for Authority, and Honesty.
The below policies and procedures
embody those five principles and are in place to ensure that each
student has the ability to engage in a positive living experience while
residing in, or visiting, our residential facilities. Please take the
utmost care in reviewing our Residential Life policies. We want each
student to be informed on these expectations as ignorance to, or lack of
awareness of, these policies does not constitute a reasonable response
for violations. The office of Residential Life also affords certain
rights and responsibilities to students and expects in return that
students will conduct themselves in a mature and responsible manner that
best represents the institution and themselves.
We hope that you
enjoy your time living on campus and please do not hesitate to outreach
should you need any assistance, as our goal is always student success!
The Office of Residential Life
II. Administrative Policies and Procedures
below Administrative Policies and Procedures are in place to ensure
that each student is aware of the different administrative functions of
the Residential Life office, the protocol for addressing administrative
related issues, and the expectations that both our office and students
will be held to.
Closing of Residential Facilities
All residential facilities close at the conclusion of each
semester. Students must depart from the residence halls and apartments
by the following dates and times:
December 13, 2014 (10:00am) - Conclusion of fall semester
April 25, 2015 (10:00am) - Conclusion of spring semester
June 21, 2015 (10:00am) - Conclusion of first summer term
August 1, 2015 (10:00am) - Conclusion of second summer term
to adhere to the posted dates and time will result in a minimum $100.00
fine, in addition to possible disciplinary action.
who are required to participate in officially-sanctioned classes,
activities, or events during periods when housing facilities are
unavailable may request alternative housing accommodations. These
requests should be made in writing prior to the start of the academic
term and are made at the discretion of the Director of Residential
responsible for information sent through campus e-mail and campus mail.
Thus, please be sure to check all forms of communication on a daily
Consolidation of Rooms
placed in Temporary Housing at the beginning of fall semester will be
relocated to permanent room spaces as rooms become available. Students
will be notified via email of their new room assignment and will be
given instructions to pick up their new key from the Residential Life
Office. Room placement will be determined based on the date the Housing
Applications were submitted. Students placed in temporary assignments
are not guaranteed their room type preference or roommate preference.
Room and apartment damage will be assessed for cost of repairs or replacement and charged as follows:
1. To any individual who accepts responsibility or is found to be responsible for the damage.
2. To occupants of a room where the damage was done and direct responsibility cannot be determined.
damage is deemed to be intentional in nature, disciplinary action will
also be taken. Repeated occurrences or damage by an individual or group
will be investigated to determine whether further disciplinary measures
are warranted, including dismissal from the University.
Gender Neutral Housing
University and the Residential Life Office seek to provide
accommodations to students with diverse needs, including transgender
individuals. Such accommodations are offered based on availability,
compliance with published procedures, and timetables for applications
and contracts. Decisions to offer such accommodations are made on a
case-by-case basis that recognizes the variability of individual needs
and preferences, as well as space availability. Prospective or current
students who desire to discuss such arrangements should contact the
Director of Residential Life. The Director can provide a personal and
confidential assessment of available options.
facilities are located in each hall. It costs $1.25 to wash and $1 to
dry. It usually takes 60 minutes to dry an average load of clothes. The
machines work on the "Dolphin Dollar" system attached the JU student ID.
Laundry machine "swipe card units" are located in each laundry facility
for easy machine payment. Students can add "Dolphin Dollars" to their
JU student ID by going to www.JUdolphin1card.com.
Repair problems on washers and dryers and refunds should be reported to the Office of Residential Life at (904) 256-7538 or email@example.com.
Liability for Losses or Thefts
The University does not accept responsibility for loss, theft or damage
to personal property of students. The University assumes no
responsibility for items lost or stolen from student rooms, student
automobiles, storage areas, laundry rooms, etc. The University strongly
recommends that all students carry renter's insurance coverage for all
items or property. Residential students are advised against keeping
large sums of money or other valuables in their rooms.
are encouraged to guard against theft by recording serial numbers of all
their personal property and marking all with their name. The best
guard against property loss from a student's room is a locked door.
Report any property loss immediately to the Campus Security Office.
Students locked out of their room or apartment may visit the
Residential Life Office during normal business hours (8:30am – 5pm,
Monday through Friday) and check out a temporary key free of charge. If
the temporary key is not returned within 24 hours, there will be a
$55.00 charge posted to the student's account, and the lock(s) will be
If a student is locked out after-hours (5:00pm –
8:30am, Monday through Friday) or on the weekends, the student may
contact the Resident Advisor (RA) on Call for their building to access
to their room. A student ID card is required before a student will be
allowed back into his/her room. After 3 "after-hours" lock outs,
students will be charged $15.00 to their student account for each
additional after-hours lock-out. Lock out counts will reset at the end
of each academic year.
Residence hall keys are not to be
duplicated or loaned. Students are prohibited from placing their own
locks on individual doors.
a key is lost, the lock(s) to the student's room or apartment will be
changed and occupants of the room will need to obtain new keys from the
Residential Life Office. Additionally, a $55.00 charge will be posted to
the student's account in relation to the lock change and replaced
keys. Students who duplicate a room key or do not return their room key
at the end of the academic year will also be assessed a $55.00 charge.
students to Jacksonville University are required to live on-campus at
Jacksonville University for three (3) academic years.
are required to live on-campus for this period of time because
Jacksonville University is committed to the educational development of
its students both in the classroom and in the residential
facilities. Studies show that students who live on-campus earn better
grades, are more involved in student organizations, and graduate at
higher rates than students who live off-campus.
You are not
required to live on-campus during your first three years at Jacksonville
University if you meet any of the following criteria:
1. You are at least 21 years old.
2. You are legally married.
3. You are currently serving on active duty in the military.
4. You live with an immediate family member in Duval county.
The Residential Life Office defines "immediate family member" as a parent, legal guardian, or sibling.
5. You are a transfer student who is at least two years removed from high school.
you meet any of the other criteria listed above, please complete the
Residency Exemption Request form located on the Residential Life
website. This form can be emailed (firstname.lastname@example.org), faxed (904.256.7582), or returned in person to the Residential Life Office in Oak Hall.
Room and Roommate Changes
and roommate changes will typically be permitted only during designated
periods. Room change requests are only considered as space is available
and are processed on a first come first serve basis. The first room
change will result in a $25 processing fee. All subsequent requests will
be $50. A student who wants to change rooms should follow these
1. Room Change Request Forms which can be found at
the Residential Life Office must be completed and signed by all students
involved in the room change.
2. All students involved must check
out properly and a room inspection will be completed during the change
process. Students will be held responsible for damages not noted on
their original Room Condition Report (RCR).
3. Key Exchange must take place in the Residential Life Office.
and/or roommate changes that do not follow this procedure are
considered unauthorized room changes and all students involved in the
change are subject to an immediate $100.00 fine at the time the
unauthorized room change is confirmed. Forcing, or attempting to force,
resident students to move out of a room, suite or apartment
is prohibited and may result in disciplinary action against the student.
Room Condition Reports (RCRs)
will be completed by Residential Life Staff prior to move-in. Upon
move-in, students will be informed to check their email for Damage Log
Report. Students can fill this form out to report any damages or issues
with their rooms or furniture and email it back to email@example.com.
If access to email is limited or the electronic copy is not accessible,
paper copies will be available at the Residential Life Office located
in Oak Hall. All Damage Log Reports must be submitted within 7 days of
moving into the room. All undocumented damages can be assessed for
charges upon move-out.
Village Apartments Eligibility
Students are eligible to live in the Village Apartments if they meet one of the following criteria:
1. Are 21 years of age or older by the first day of the term.
2. Earned 45 or more credit hours by the first day of the term.
* Traditional 1st year students are not eligible to live in the Village Apartments during their 1st year residing on campus, regardless of incoming credit hour amounts or totals.
3. Have lived on-campus at Jacksonville University for at least two years (four semesters, excluding summer).
The Residential Life Office may make exceptions to this policy in order to keep vacancies to a minimum.
a mid-term vacancy occurs in the Village Apartments, the Residential
Life Office will find an eligible student to occupy the open room.
Current residents may not be consulted during this process.
When severe weather may affect Jacksonville University, the President,
or designee, will activate the University's Emergency Preparedness Task
Force to take any precautionary measures needed.
In the event of
a Hurricane Warning, all residential students will be encouraged to
evacuate campus. Any remaining students will be consolidated to Oak
Hall. Students who choose to leave campus must notify a Residential
Life staff member before leaving campus. The Residential Life
Office will devise and coordinate procedures for housing remaining
Withdrawal from Housing
A student who has decided to leave the residential facilities must follow the following procedures:
1. Inform the Residential Life Office of his/her intent to leave.
2. Coordinate a time with a Resident Advisor to complete the "Room Condition Report."
3. Return keys to the Residential Life Office.
who cancel their housing after August 1 will not be refunded their
damage deposits. Beginning the week of move-in, additional refunds are
based upon the refund schedule stated in the housing contract. Students
who are removed from the residence halls or apartments for disciplinary
reasons will not be eligible for any room or board refunds.
III. Community Standards and Hall Policies
below Community Standards and Hall Policies are in place to ensure that
each student is aware of their residential Rights and Responsibilities,
the protocol for addressing Community Standard and Hall related issues,
and the expectations that both our office and students will be held to.
Rights and Responsibilities:
rights to study, read, relax and sleep without measurable interference,
noise or distractions, and the responsibility to help others have these
- The right to feel safe in the residence halls, and the responsibility to help ensure the safety for others in the building.
- The right to have respect shown for one's privacy, and the responsibility to respect the privacy of others.
right to have respect shown for one's personal property, and the
responsibility to respect other's personal property as well as community
- The right to have visitors within the hall,
apartment, or house during visitation hours, and the responsibility for
the behavior of those guests.
- The right to live in an area free
of intimidation and physical or emotional harm, and the responsibility
to ensure this right for others.
- The right to a clean living
environment and the responsibility to help keep it clean and report
maintenance issues as they arise.
- The right to maintain one's personal beliefs and values, and the responsibility to respect the beliefs and values of others.
1. Students are expected to obey all local, state, and federal laws governing the possession, use, and distribution of alcohol.
2. Any student under the age of 21 is prohibited from being in the
presence of alcohol at any time. If a student is under the age of 21 and
in a room/apartment where alcohol is present, all students present are
in violation of the student code of conduct (regardless of age).
A student over the age of 21 is not permitted to possess or store
alcohol at any time when a roommate under the age of 21 is present.
Students over the age of 21 are not permitted to possess or store
alcohol at any time in common space areas of their apartment when any
apartment-mate is under the age of 21.
5. Students over the age of
21 may not permit students under the age of 21 to be in the presence of,
possess, store, or consume alcoholic beverages in the legal students'
6. Alcoholic beverages are not permitted in public
areas of residential communities, including, but not limited to,
hallways, breezeways, lobbies, stairwells, elevators, balconies or
public areas adjacent to a residential facility.
intoxicated is a violation of the Code of Student Conduct. Any student
whose behavior evidences intoxication on the campus will be in violation
of the JU Alcohol Policy, and is subject to the sanctions of the JU
8. "Drinking games" and other activities which
promote excessive consumption of alcohol are prohibited. Any
paraphernalia associated with such activities, including but not limited
to "beer pong tables" and "beer funnels", will be confiscated—and not
returned to—students. Sheets of plywood and rectangular tables decorated
in such a way as to indicate a "beer pong" playing surface will also be
9. Mass quantities of alcohol are prohibited. Students
over the age of 21 are prohibited to be in possession of alcohol in the
residence halls that exceed the following packaging amounts:
Beer: 72 fluid ounces ("6-pack")
Wine: 750 milliliters ("traditional" wine bottle size)
Liquor: 750 milliliters ("traditional" wine bottle size)
of packaged alcohol quantities that exceed the above outlined amounts
will constitute a violation of the university alcohol policy.
10. Kegs and associated paraphernalia will be confiscated from, and not returned, to students.
Alcoholic Beverage Containers and Displays
Empty alcoholic beverage containers and/or packaging are not permitted
to be stored, displayed or collected for any reason. Promotional signs
or posters for alcoholic beverages or illegal drugs are permitted in
student's rooms, but may not be displayed on windows, external doors,
balconies, or any surface that can be viewed from outside the room or
apartment. Decorative shot glasses may be displayed in rooms, but are
subject to confiscation in a manner that violates the university policy
on alcohol use.
In order to maintain the aesthetic integrity of the Village Apartments
and to ensure the safety of students, the following rules apply to
the apartment balconies:
1. No university-provided furniture may be located, at any time, on the balcony
2. No more than six (6) people may be on the balcony at any one time
3. Throwing of objects off the balcony is prohibited
4. Grills are prohibited.
No items should be hung from balcony rails (including, but not limited
to: towels, rafts, signs, clothing, flags and lighting)
related to "school spirit" shall be permitted pending the approval of
the Residential Life office. Each sign shall be evaluated on a "case by
6. Balconies may not be used for storage purposes (including, but not limited to: garbage, indoor furniture, and bicycles)
7. Smoking is prohibited, along with candles, fireworks, or any items that are combustible or utilize an open flame
8. Alcohol consumption is prohibited
Bicycles, Motorcycles, and Scooters
Bicycles may either be stored in a student's room, or on bike racks
provided by the university, and are prohibited from being stored in any
other location. Bikes may be stored in a student's room as long as all
roommates agree to storage of the bike in the room.
Bike racks can be found in the following locations:
1. Behind Oak Hall
2. In Front of Botts Hall
3. Between Botts Complex and Williams Complex
4. In front of specific Village Apartment locations
Storage of bikes (or other items) underneath the stairwells in the Village Apartments is prohibited.
Bicycles found abandoned in or around residential facilities at the close of the semester will be confiscated.
with combustion engines may not be stored in or around residential
facilities. Motorcycles and scooters should be parked in an appropriate
parking lot. Vehicles found in violation of this policy will be removed
by the University, and all costs associated will be charged to the
responsible party's student account.
Cohabitation is not permitted in residence halls and
apartments. Cohabitation exists when a person who is not assigned to a
particular residence hall room or apartment uses that room or apartment
as if he or she were living there.
Examples of cohabitation include‚ but are not limited to:
- Accessing the room or apartment while the assigned occupants are not present
- Utilizing a key to enter a room or apartment to which one is not assigned
- Keeping clothing and other personal belongings in the residence hall or apartment
- Sleeping overnight in the room/apartment on a regular basis
- Using the bathroom and shower facilities as if they lived in that room/apartment
When a guest's continual presence hinders a roommate's ability to
study‚ sleep‚ and/or occupy their room‚ this will also be considered a
violation of this policy
In order to promote health and sanitation, as well as prevent fire
hazards, the following restrictions and rules apply to cooking
1. Microwaves (800 watts or less)
2. Only coffeemakers and electric kettles with automatic shut-offs are permitted
3. Hot plates, toasters, toaster ovens, and "George Foreman" style grills are not permitted in residence halls
4. Toasters, toaster ovens, and "George Foreman" style grills are permitted in the Village Apartments.
5. Full size refrigerators and freezers are not permitted in the residence halls or Village Apartments.
- Only university provided full size refrigerators and freezers are permitted on campus.
Courtesy Hours are in effect 24 hours a day, 7 days a week both inside
and outside the residence halls. Consideration for others is a primary
component of community living and students agree to uphold this
expectation when they become residents. Noise level must not deter
students who want/need to study or sleep at any time. Students must
comply with any student or staff member's request to observe courtesy
Speakers may not be placed on windowsills/balconies, and pointed
outside the room. This behavior is considered to be in direct violation
of courtesy hours and will be addressed by Residential Life and Campus
Dangerous and Disruptive Activities
The following activities are deemed dangerous/disruptive, and are prohibited in residential facilities:
1. Accessing rooftops or ledges
2. Climbing from windows
3. Scaling or rappelling exterior walls
4. Throwing, bouncing or kicking of any object in or from a window,
ledge, roof, stairwell, balcony, hallway or any other common
5. Playing sports in individual rooms, hallways, or lobbies
Damages to facilities resulting from these activities will result in charges to either the individual or the community.
The following items are not permitted in the residential facilities
(Residence Halls and Village Apartments), and will be confiscated if
2. Candle Warmers (operating with a heated plate)
a. "Scented wax warmers" operating with a "bulb" are permitted.
4. Flammable Liquids
5. Halogen Light Bulbs
6. Christmas or Holiday Lights
7. Live Christmas and Holiday Decoration Trees
8. "Fireworks" or any other explosive/incendiary devices
Charcoal, gas, and electric grills are prohibited from being used or
stored in of the residence halls and apartments or within any of the
surrounding areas. George Foreman Grills are also prohibited in the
residence halls, but may be used and stored in the Village Apartments.
Community grills are located in the following areas:
1. Adjacent to Building 4 in the Village Apartments
2. In the Village Apartments 5-8 courtyard
Guests in Residential Facilities
Jacksonville University has open visitation; students may have guests
(student or non-student) twenty-four hours a day, however the following
rules and restrictions apply:
1. All guest visits must be approved by all roommates/suitemates and the office of Residential Life.
a. Approved guests are permitted to stay no longer than 3 days in Residential Facilities.
2. Guests must be escorted at all times while in the residential facilities.
3. Guests visiting students of the opposite gender must use the
restroom facilities in the lobby, unless the resident being visited has a
4. At no time may a resident or a resident's
guest deny a roommate access to his/her room or behave in a manner that
causes the roommate to become uncomfortable.
5. Cohabitation is prohibited. (see Cohabitation policy)
6. Residents are not permitted to assign or sublease their assigned spaces, or other residential spaces, to other people.
7. All residents will be held accountable for the behavior and
conduct of their guests while they are in the residential facilities.
All resident guests are expected to adhere to all University and
Residential Life policies.
All rooms in Oak Hall contain loft beds. In addition, a limited number
of rooms in Botts Complex and Williams Complex contain bunkable beds.
Requests may not be made to have beds placed in, or removed from a
student's room. Only loft beds provided by the University are permitted
in the residential facilities.
Residents are not permitted to construct or install lofts.
Bunking pins are available in the Residential Life Office for students who would like to bunk their beds.
who would like to raise or lower their beds in Oak Hall are asked to
place a work order with their Resident Advisor or the Residential Life
instruments may not be played in student rooms except from electronic
instruments with headphones. Musical instruments may not be played
during quiet hours.
other than university approved service animals and non-carnivorous fish,
are prohibited in and around residential facilities. This includes,
but is not limited to, all courtyards, breezeways, common spaces and
parking lots within the residential communities. Fish must be stored in
tanks of 15 gallons or less while in the residential facilities.
student who is observed, or any student whose guest is observed, with a
dog, cat or other prohibited animal – visiting or residing – on
residential premises will incur a $100.00 fine. If the pet is not
removed within 24 hours, students are subject to increased fines,
further disciplinary action, and removal of the animal by the
Students are also discouraged from feeding any stray animals around campus.
will not be made for any temporary keeping of pets. Professional
Residential Life Staff members who live on-campus are allowed to keep
pets when approved by the Director of Residential Life.
Designated quiet hours are as follows:
Sunday – Thursday: 11:00pm – 9:00am
Friday-Saturday: 12:00am – 10:00am
Residential Life Office may modify designated quiet hours for specific
periods as the situation may arise, including, but not limited to,
finals week, when quiet hours are in effect 24 hours per day. Students
who violate quiet hours will be subject to a $25 fine, and may
be referred for appropriate disciplinary action.
assume total responsibility for their room/suite/apartment and for the
behavior and activities which occur within all assigned living areas.
This includes the common living spaces (living room/kitchen) in
university apartments and suite restrooms in Oak Hall.
All residential facilities, including student rooms, balconies, and
breezeways are smoke-free. Smoking is prohibited within 30 feet of any
entrance or exit to a residential facility. Violation of this policy by
a student may result in an immediate fine and additional disciplinary
Fines for violating this policy are as follows:
First offense: $100
Second offense: $300
Third and additional offenses: $500
Hookahs are not permitted on campus or in the residential facilities.
Possession and/or use of a hookah in the residential facilities will be
considered a violation of this policy and will result in confiscation of
the hookah. If confiscated, hookahs will not be returned to their
The use of electronic vapor and/or smoking devices
including, but not limited to, electronic cigarettes are not permitted
in any campus buildings including residential facilities. Use of an
electronic cigarette in the residential facilities will be considered a
violation of this policy and will result in the above outlined fines and
additional disciplinary action.
Solicitation and Sales
Salespeople and solicitors are not permitted in residential facilities
at any time. Unauthorized salespersons should be reported to
the Residential Life Office (x7538) or Campus Security
Only postings, flyers, or other materials
authorized by the Residential Life office can be distributed in (or on)
any of the residential facilities on campus.
Unauthorized Use of Space
use of space is not permitted in residence halls and
apartments. Unauthorized use of space occurs when a person who is not
assigned or authorized to have access to a particular residence hall
room, apartment, common space, secured space, or storage area gains
access through means not approved by the university.
Examples of Unauthorized Use of Space include‚ but are not limited to:
- Accessing a room or apartment while the assigned occupants are not present
- Entering a room or apartment (utilizing a key or through other means) to which one is not assigned
- Occupying a room or apartment to which one is not assigned
- Accessing an adjoining empty suite room through the restroom
- Accessing an assigned room or apartment before a check in process has been completed
- Accessing to university storage areas or other maintenance areas for any reason.
Williams Hall "Fire Pit"
use of the Williams Hall "Fire Pit", located directly behind the
Williams Hall lobby, must receive approval from the Assistant Director
of Residential Life located in the Williams Hall Residential Life
office. Please contact the Office of Residential Life at (904)-256-7538
or at firstname.lastname@example.org to request approval or for more information on this process.
University reserves the right to adjust the Residential Life Policies
as it determines necessary in order to assure fairness, order,
efficiency, or the physical and emotional security of individuals*
IV. Facility Information and Policies
below Facility Information and Policies are outlined to ensure that
each student is aware of the different services the Residential Life
office and the University provide, and the expectations that both our
office and students will be held to.
thermostats in the residence halls are very sensitive. For this reason,
students should adjust only the fan switch (high, medium, low) and not
the thermostat. If residents experience any problems with temperature,
they should place a work order with Residential Life. The charge for
replacing a damaged thermostat is $150.00. In many buildings, opening a
window while running the air conditioner can upset temperature control
for the entire floor. Opening windows also creates conditions conducive
for mold growth. Students should keep windows closed while the air
conditioner is operating.
Please note that the Williams and Botts
complex employ a heating and cooling system that services each building
with only cold or warm air depending on seasonal temperatures. During
times of seasonal weather transition this can cause temperature
fluctuation in these residential communities. Residential Life
encourages the reporting of any temperature concerns to our office, and
for students to work collaboratively with our office during these times
University buildings receive cable channels from a cable TV service
provider with a selection of both High Definition and Standard
Definition channels. For more information on Digital QAM Service, Making
Your TV Campus Cable Ready, Frequently Asked Questions, and Repair
Procedures and Service Issues, please visit the Residential Life page on
the JU website.
Common Area Damages
assume responsibility for the condition of their assigned
room/suite/apartment and for the the damage which occurs within all
assigned living areas. This includes the common living spaces (living
room/kitchen/bathrooms) in university apartments and suite restrooms in
Oak Hall. Unless the students responsible for damages to these spaces
can be identified, damage charges for common space areas will be
collectively billed to all students assigned to room/suite/apartment.
For the convenience of students and JU personnel, Oak Hall is equipped
with passenger elevators. Use of the elevators is a privilege and
students are expected to make use of them in a responsible, safe and
respectful manner. In keeping with this expectation, tampering with the
alarm, misuse or defacing of the elevators, or entering the elevator
shaft is prohibited. Students found responsible for tampering with the
alarm, misuse or defacing of the elevators, or entering the elevator
shaft may be subject to disciplinary action and/or fines. Additionally,
students who enable the entry of an unauthorized person into the
elevator may be subject to disciplinary action.
Availability of the elevators may be limited on occasion in order to
accommodate residents or guests with a disability, the moving of
belongings, or for emergencies.
Flyers may not be posted in elevators.
no time is any University-issued furniture allowed on the Village
Apartment balconies, or otherwise outside of the room or apartment in
which it was found. Charges will be assessed for any damages made to
Individual Room Furniture:
are responsible for the condition of their rooms and all furniture
assigned to it. University provided room furnishings must remain in
students' individual rooms. Charges will be assessed if furniture is
found to be missing. Students may rearrange furniture, but must use it
only for its intended purpose. Upon checking out of a room, all
furniture must be reassembled as it was originally found. Should a
student choose to bring additional room furniture (mattress, bedframe,
desk, etc.), the student furniture must be arranged and used in a way so
that all university furniture safely remains in room. Waterbeds are not
allowed in residence halls. If additional furniture is brought into the
residential facilities, it must be removed when the residence halls
close or the student leaves the University. Students will be charged for
the removal of any furniture or other personal items left after
vacating their rooms/apartments.
Common Area Furniture:
in the common areas of the residential facilities, including apartment
common areas, are provided for the use of all the students and may not
be taken into individual rooms. Protection of public areas and equipment
is the shared responsibility of all students.
Mildew and Mold
inside buildings in Florida is often high which encourages the growth
of mold and mildew. Mildew is a fungus that produces spores that grow
and spread easily through the air. These spores can cause allergic
reactions and other health issues. Mold and mildew grow in areas that
are dark and moist.
The following are suggestions for preventing and treating mold and mildew:
- The key to prevention is to keep everything clean, well lit and dry.
- Hang up damp towels and clothes to dry completely.
- Leave the bathroom door and shower curtain open to allow the walls to dry after showering.
- Select cleaning products specifically designed to treat/prevent mold and mildew.
- A weak solution of bleach and water can also be effective in cleaning mold and mildew.
- Most shower curtains can be cleaned in a washing machine with bleach, detergent and warm water.
are not permitted to paint any of the interior or exterior surfaces of
their assigned residential space. This includes, but is not limited to:
- A/C units or vents
will be charged for any costs associated to returning the assigned
space to its original painted condition. Residents will also be held
responsible for any corresponding conduct violations related to damaging
Recycling services are provided in all residential facilities.
Students are encouraged to recycle the following items by placing them
in a designated recycling bin:
1. Plastic bottles and containers labeled #1-7
2. Aluminum cans
Below is a list of trash disposal areas in each of the residence halls:
Botts Complex - Large trash cans in community restrooms on each floor
Oak Hall (A&B Wings) - Trash room across from the stairwell in the A wing of each floor
Oak Hall (C&D Wings) - Trash room across from the stairwell in the D wing of each floor
Williams Complex - Large trash cans in community restrooms on each floor
Below are the nearest dumpster locations for each residential facility:
Botts Complex - River Road near the residence hall entrance to campus
Oak Hall - River Road near the residence hall entrance to campus
Village Apartments 1, 4, 5, & 6 - Across from Wilma's Little People School
Village Apartments 2 & 3 - Back corner of the parking lot closest to Shircliff Hall (Building 2)
Village Apartments 7 & 8 - Parking lot closest to Building 8
Williams Complex - River Road near the residence hall entrance to campus
may not at any time, be placed in hallways, breezeways, on doorsteps,
balconies, or in other public areas of the apartments.
trash in the residential facilities or failure to properly dispose of
trash will result in fines being placed on students' accounts as well as
possible disciplinary action for repeated offenses.
V. Safety and Security
below Safety and Security policies are in place to ensure that each
student is aware of the partnership between themselves and University to
ensure that they are provided with a safe and healthy living
environment. The below polices are expectations that both our office and
students will be held to.
Part of the obligation of community living is to help safeguard the
living environment. Students are reminded that they share in the
responsibility for the security of their rooms and the buildings in
which they live. Students are expected to keep their rooms/apartments
locked at all times and also to report individuals who appear to be
tampering with locks, damaging facilities, harassing students, or
behaving suspiciously. Students need to be particularly security-minded
at times of check-in, holiday breaks, check-out, or when fewer residents
are in the residential facilities.
The following behaviors can compromise the security of other students, and are prohibited:
1. Giving one's personal keys or ID card to another person.
2. Leaving keys or ID card in a public space.
3. Propping open lobby doors or card swipe doors.
4. Attempting to force open any secure access door.
5. Interfering with the locking mechanism of any door.
6. Allowing individuals who seek entry to "piggyback" (allow others to enter the building without using their own entry card).
found responsible for any of the behaviors above will be subject to
disciplinary action, including fines to cover the costs of door repair
Fire Alarm Procedures
When a fire alarm sounds:
1. Proceed immediately to the nearest designated exit (do not use elevators)
2. Upon exiting the building, follow further instructions given by Resident Advisors or Security Officers
3. Do not re-enter the building until given permission by a university official.
the event of a fire alarm, please make reasonable efforts to assist any
students with a physical disability. Wheelchair-bound students should
be transported to the nearest stairwell, and emergency personnel should
be informed of the student's location upon their arrival.
found responsible for not evacuating a building during a fire alarm
will be immediately fined $100.00 on each occasion, and may face further
Health & Safety Inspections
ensure the health and safety of all residents, residence hall rooms and
apartments are checked periodically by the Residential Life staff. Room
cleanliness, arrangement, and hygiene issues that interfere with the
comfort, safety, security, health or welfare of the residential
community will be addressed during these inspections. The Residential
Life Office will distribute expectations for these inspections prior to
Residents must adhere to the following:
Room windows must remain closed when the air conditioner is in
operation. The air conditioning equipment does not function properly
when windows are open.
2. Window screens may not be removed at any
time. Students who have removed a window screen will be required to pay
for any damages or replacement costs.
3. Stickers, transparent
tape and double-sided tape may not be used on floors, walls, woodwork or
doors. Non-marring adhesive materials are permitted. The Residential
Life Office recommends properly used 3M Command Strips as an adhesive
material. Charges may be assessed for any damage caused by improperly
used or removed adhesives.
4. Built-in shelves and unauthorized
lofts (see "Loft Beds" policy) are not permitted. Students who have
constructed these items will be given written notice to remove them.
Failure to do so within 48 hours will result in additional fines being
assessed directly to the student's account, as well as potentially
affect the status of the student's on-campus housing.
5. Airflow vents should never be obstructed. Blocking the airflow can create a fire hazard.
Tampering with any of the fire safety equipment is prohibited. All
smoke alarms, fire detectors and other safety devices must be in proper
working condition at all times. At no time should a smoke detector be
found turned off. Any issues with malfunctioning smoke detectors, fire
alarms or other safety equipment should be reported immediately to the
Residential Life Office.
7. Installation of ceiling fans or air conditioning units is prohibited.
Realizing that the display of certain items may be considered offensive
and disrespectful to some community members, the University requires
the use of discretion concerning the content of pictures, posters or
written materials displayed in rooms and hallways. Residents possessing
any materials the University deems questionable will be asked to move
such items to a more discreet posting location, or remove them entirely.
9. Daily room care and cleaning are the responsibility of each student. Rooms should be orderly at all times.
10. Trash must be taken to the appropriate trash receptacles.
11. Trash bags may not be stored temporarily in hallways, breezeways or other high-traffic areas.
12. At no time may trash be kept on Village Apartment balconies.
Health Care for Residential Students
Jacksonville University recommends that students who are in need of
health care visit Care Spot - Arlington. Students requesting treatment
must present a valid Jacksonville University ID card and a valid health
insurance card at the time of service. Claims will be filed against the
student's health insurance on all medical and emergency procedures.
Care Spot - Arlington is located at 1021 Cesary Blvd., Jacksonville,
FL. Students may seek medical treatment at Care Spot –Arlington during
the following times: Monday - Saturday: 8:00am - 8:00pm; Sunday: 8:00am
The University provides free transportation to and
from Care Spot - Arlington for residential students without their own
transportation. Please contact the Residential Life Office (x7538) or
the Resident Advisor (RA) staff on Call in your building
[after-hours] for access to this service.
RA on Call #'s by Building (M-Fri 5pm – 8:30am, Weekends)
904-307-0788 & 904-305-1220
904-305-0030 & 904-302-3999
904-302-1903 & 904-254-4698
advised by community health professionals, students diagnosed with a
communicable disease, such as measles, mumps or chicken pox, will be
quarantined in their room or in an unoccupied residence hall room when
available. They will be asked to remain in their room as much as
possible during the period in which they are contagious. Arrangements
will be made to bring them their meals. All efforts to stop the spread
of the disease will be made. The best protection against such diseases
or common infections like the flu is a current immunization.
Search and Seizure Policy
Authorized University officials have the ability to enter students'
rooms for reasons related to normal inspections, maintenance purposes,
general safety and security of the community, and to address policy
violations in progress or that may have occurred. Staff members who
need to enter a room during the performance of their duties will knock
and identify themselves. A resident need not be present for a staff
member to enter the room.
Students are reminded that the
Jacksonville University campus is the private property of the
University. When a designee of the Student Life Office, including
Residential Life Staff members and Campus Security Officers, reasonably
suspects that suspect items are contained among a student's possessions,
the student shall be required to make such possessions (including but
not limited to backpacks, locked containers, motor vehicles, electronic
communication via text/email, etc.) accessible. If a student refuses to
give access to his/her possessions or communication, the suspect items
may be confiscated for investigation, and used in any disciplinary
proceedings. Furthermore, any student who refuses to give such access
to his/her possessions may also be immediately banned from University
Items prohibited by law or University policy that are
present in a student room will be confiscated by the staff member and
used in a disciplinary proceeding. Such items will not be returned to
If a University staff member, who enters a room to perform his or her duties, has reason to believe:
1. Items prohibited by law or University policy are concealed from view,
2. There is a violation of public law or of University regulations or standards, or
3. There is a possibility of imminent hazard to persons or property;
staff member may contact the Dean of Students, or designee who shall
have the right to conduct or order a search on University property and
premises under emergency circumstances, and/or when violations of civil
or criminal law or University regulations are in question. Reasonable
effort shall be made to have the student present during any search, and
the student shall be informed as to the reasons for the search and the
objects or information sought, except when the Student Life Office or
designee believes that a serious emergency exists.
Smoke Detectors & Life Safety Equipment
Life safety equipment and devices, such as smoke detectors, fire
extinguishers, exit signs, and fire alarm pull stations are placed
in student rooms and throughout the residential facilities for safety.
Any student found tampering with such equipment in any way will be
subject to a $100.00 fine, with the possibility of further disciplinary
Report any damaged or inoperable fire safety equipment to the Residential Life Office or a Resident Advisor.