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Residential Life Policies

Residential Life Policies
 
Table of Contents
Residential Life Office: Welcome and Expectations
Administrative Policies and Procedures
Community Standards and Hall Policies
Facility Information and Policies
Safety and Security
 
I.                  Residential Life: Welcome and Expectations
 
Welcome to Residential Life at Jacksonville University! We believe that a positive residential living experience is rooted in the number of opportunities that students take to engage in the community around them. The professional, and student, staff members employed in our office are dedicated to assisting students in having the most positive on-campus living experience possible. In addition to challenging yourself with new experiences during your time living on campus, you are expected to demonstrate the five principles outlined in our Student Code of Conduct: Respect for Oneself, Respect for Others, Respect for Property, Respect for Authority, and Honesty.
 
The below policies and procedures embody those five principles and are in place to ensure that each student has the ability to engage in a positive living experience while residing in, or visiting, our residential facilities. Please take the utmost care in reviewing our Residential Life policies. We want each student to be informed on these expectations as ignorance to, or lack of awareness of, these policies does not constitute a reasonable response for violations. The office of Residential Life also affords certain rights and responsibilities to students and expects in return that students will conduct themselves in a mature and responsible manner that best represents the institution and themselves.
We hope that you enjoy your time living on campus and please do not hesitate to outreach should you need any assistance, as our goal is always student success!
 
Thank you,
 
The Office of Residential Life
 
 
II.               Administrative Policies and Procedures
 
The below Administrative Policies and Procedures are in place to ensure that each student is aware of the different administrative functions of the Residential Life office, the protocol for addressing administrative related issues, and the expectations that both our office and students will be held to.

Closing of Residential Facilities
All residential facilities close at the conclusion of each semester.  Students must depart from the residence halls and apartments by the following dates and times:   
December 13, 2014 (10:00am) - Conclusion of fall semester
April 25, 2015 (10:00am) - Conclusion of spring semester
June 21, 2015 (10:00am) - Conclusion of first summer term 
August 1, 2015 (10:00am) - Conclusion of second summer term
 
Failure to adhere to the posted dates and time will result in a minimum $100.00 fine, in addition to possible disciplinary action. 
 
Students who are required to participate in officially-sanctioned classes, activities, or events during periods when housing facilities are unavailable may request alternative housing accommodations.  These requests should be made in writing prior to the start of the academic term and are made at the discretion of the Director of Residential Life. 
Communication Tools
Residents are responsible for information sent through campus e-mail and campus mail. Thus, please be sure to check all forms of communication on a daily basis.
 
Consolidation of Rooms
Students placed in Temporary Housing at the beginning of fall semester will be relocated to permanent room spaces as rooms become available. Students will be notified via email of their new room assignment and will be given instructions to pick up their new key from the Residential Life Office. Room placement will be determined based on the date the Housing Applications were submitted. Students placed in temporary assignments are not guaranteed their room type preference or roommate preference.
 
Damages 
Room and apartment damage will be assessed for cost of repairs or replacement and charged as follows:

1. To any individual who accepts responsibility or is found to be responsible for the damage.
2. To occupants of a room where the damage was done and direct responsibility cannot be determined.
 
If damage is deemed to be intentional in nature, disciplinary action will also be taken. Repeated occurrences or damage by an individual or group will be investigated to determine whether further disciplinary measures are warranted, including dismissal from the University.
 
Gender Neutral Housing
Jacksonville University and the Residential Life Office seek to provide accommodations to students with diverse needs, including transgender individuals.  Such accommodations are offered based on availability, compliance with published procedures, and timetables for applications and contracts.  Decisions to offer such accommodations are made on a case-by-case basis that recognizes the variability of individual needs and preferences, as well as space availability.  Prospective or current students who desire to discuss such arrangements should contact the Director of Residential Life.  The Director can provide a personal and confidential assessment of available options.
 
Laundry Facilities
Laundry facilities are located in each hall. It costs $1.25 to wash and $1 to dry. It usually takes 60 minutes to dry an average load of clothes. The machines work on the “Dolphin Dollar” system attached the JU student ID. Laundry machine “swipe card units” are located in each laundry facility for easy machine payment. Students can add “Dolphin Dollars” to their JU student ID by going to www.JUdolphin1card.com

Repair problems on washers and dryers and refunds should be reported to the Office of Residential Life at (904) 256-7538 or
housing@ju.edu.
 
Liability for Losses or Thefts
The University does not accept responsibility for loss, theft or damage to personal property of students.  The University assumes no responsibility for items lost or stolen from student rooms, student automobiles, storage areas, laundry rooms, etc.  The University strongly recommends that all students carry renter's insurance coverage for all items or property.  Residential students are advised against keeping large sums of money or other valuables in their rooms.

Students are encouraged to guard against theft by recording serial numbers of all their personal property and marking all with their name.  The best guard against property loss from a student’s room is a locked door.  Report any property loss immediately to the Campus Security Office.
 
Lock-Outs
Students locked out of their room or apartment may visit the Residential Life Office during normal business hours (8:30am – 5pm, Monday through Friday) and check out a temporary key free of charge.  If the temporary key is not returned within 24 hours, there will be a $55.00 charge posted to the student's account, and the lock(s) will be changed.  

If a student is locked out after-hours (5:00pm – 8:30am, Monday through Friday) or on the weekends, the student may contact the Resident Advisor (RA) on Call for their building to access to their room.  A student ID card is required before a student will be allowed back into his/her room.  After 3 “after-hours” lock outs, students will be charged $15.00 to their student account for each additional after-hours lock-out. Lock out counts will reset at the end of each academic year.
Residence hall keys are not to be duplicated or loaned. Students are prohibited from placing their own locks on individual doors.
 
Lost Keys
If a key is lost, the lock(s) to the student's room or apartment will be changed and occupants of the room will need to obtain new keys from the Residential Life Office. Additionally, a $55.00 charge will be posted to the student's account in relation to the lock change and replaced keys.  Students who duplicate a room key or do not return their room key at the end of the academic year will also be assessed a $55.00 charge.
 
Residency Requirement
All new students to Jacksonville University are required to live on-campus at Jacksonville University for two (2) academic years.
New students are required to live on-campus for this period of time because Jacksonville University is committed to the educational development of its students both in the classroom and in the residential facilities. Studies show that students who live on-campus earn better grades, are more involved in student organizations, and graduate at higher rates than students who live off-campus.
You are not required to live on-campus during your first two years at Jacksonville University if you meet any of the following criteria:
1.  You are at least 21 years old.
2.  You are legally married.
3.  You are currently serving on active duty in the military.
4.  You live with an immediate family member in Duval, Baker, Nassau, St. Johns, or Clay county.
The Residential Life Office defines “immediate family member” as a parent, legal guardian, or  sibling.
5.  You are a transfer student who is at least two years removed from high school.

If you meet any of the other criteria listed above, please complete the Residency Exemption Request form located on the Residential Life website.  This form can be emailed (
housing@ju.edu), faxed (904.256.7582), or returned in person to the Residential Life Office in Oak Hall.
 
Room and Roommate Changes
Room and roommate changes will typically be permitted only during designated periods. Room change requests are only considered as space is available and are processed on a first come first serve basis. The first room change may result in a $25 processing fee. All subsequent requests may be $50.  A student who wants to change rooms should follow these guidelines:

   1. Room Change Request Forms which can be found at the Residential Life Office must be completed and signed by all students involved in the room change. 
   2. All students involved must check out properly and a room inspection will be completed during the change process. Students will be held responsible for damages not noted on their original Room Condition Report (RCR). 
   3. Key Exchange must take place in the Residential Life Office.

Room and/or roommate changes that do not follow this procedure are considered unauthorized room changes and all students involved in the change are subject to an immediate $100.00 fine at the time the unauthorized room change is confirmed. Forcing, or attempting to force, resident students to move out of a room, suite or apartment is prohibited and may result in disciplinary action against the student.
Room Condition Reports (RCRs)
RCRs will be completed by Residential Life Staff prior to move-in. Upon move-in, students will be informed to check their email for Damage Log Report. Students can fill this form out to report any damages or issues with their rooms or furniture and email it back to housing@ju.edu. If access to email is limited or the electronic copy is not accessible, paper copies will be available at the Residential Life Office located in Oak Hall. All Damage Log Reports must be submitted within 7 days of moving into the room. All undocumented damages can be assessed for charges upon move-out.
 
Village Apartments Eligibility
Students are eligible to live in the Village Apartments if they meet one of the following criteria:
1. Are 21 years of age or older by the first day of the term.
2. Earned 45 or more credit hours by the first day of the term.
* Traditional 1st year students are not eligible to live in the Village Apartments during their 1st year residing on campus, regardless of incoming credit hour amounts or totals.
3. Have lived on-campus at Jacksonville University for at least two years (four semesters, excluding summer). 
The Residential Life Office may make exceptions to this policy in order to keep vacancies to a minimum.

When a mid-term vacancy occurs in the Village Apartments, the Residential Life Office will find an eligible student to occupy the open room.  Current residents may not be consulted during this process.
 
Weather Emergencies
When severe weather may affect Jacksonville University, the President, or designee, will activate the University’s Emergency Management Team to take any precautionary measures needed.

In the event of a Hurricane Warning, all residential students will be encouraged to evacuate campus.  Any remaining students will be consolidated to Oak Hall.  Students who choose to leave campus must notify a Residential Life staff member before leaving campus.  The Residential Life Office will devise and coordinate procedures for housing remaining students. 
 
Withdrawal from Housing
A student who has decided to leave the residential facilities must follow the following procedures:
   
   1. Inform the Residential Life Office of his/her intent to leave.
   2. Coordinate a time with a Resident Advisor to complete the “Room Condition Report.”
   3. Return keys to the Residential Life Office.

Students who cancel their housing after August 1 will not be refunded their damage deposits. Beginning the week of move-in, additional refunds are based upon the refund schedule stated in the housing contract. Students who are removed from the residence halls or apartments for disciplinary reasons will not be eligible for any room or board refunds.
 
III.            Community Standards and Hall Policies
 
The below Community Standards and Hall Policies are in place to ensure that each student is aware of their residential Rights and Responsibilities, the protocol for addressing Community Standard and Hall related issues, and the expectations that both our office and students will be held to.
 
Rights and Responsibilities:
·  The rights to study, read, relax and sleep without measurable interference, noise or distractions, and the responsibility to help others have these rights.
·  The right to feel safe in the residence halls, and the responsibility to help ensure the safety for others in the building.
·  The right to have respect shown for one’s privacy, and the responsibility to respect the privacy of others.
·  The right to have respect shown for one’s personal property, and the responsibility to respect other’s personal property as well as community property.
·  The right to have visitors within the hall, apartment, or house during visitation hours, and the responsibility for the behavior of those guests.
· The right to live in an area free of intimidation and physical or emotional harm, and the responsibility to ensure this right for others.
·  The right to a clean living environment and the responsibility to help keep it clean and report maintenance issues as they arise.
·  The right to maintain one’s personal beliefs and values, and the responsibility to respect the beliefs and values of others.
 
 
Alcohol
1. Students are expected to obey all local, state, and federal laws governing the possession, use, and distribution of alcohol.
2. Any student under the age of 21 is prohibited from being in the presence of alcohol at any time.
If a student is under the age of 21 and in a room/apartment where alcohol is present, all students present are in violation of the student code of conduct (regardless of age).
3. A student over the age of 21 is not permitted to possess or store alcohol at any time when a roommate under the age of 21 is present. 
 4. Students over the age of 21 are not permitted to possess or store alcohol at any time in common space areas of their apartment when any apartment-mate is under the age of 21.
5. Students over the age of 21 may not permit students under the age of 21 to be in the presence of, possess, store, or consume alcoholic beverages in the legal students’ rooms (hosting).
6. Alcoholic beverages are not permitted in public areas of residential communities, including, but not limited to, hallways, breezeways, lobbies, stairwells, elevators, balconies or public areas adjacent to a residential facility.   
7.
Being intoxicated is a violation of the Code of Student Conduct. Any student whose behavior evidences intoxication on the campus will be in violation of the JU Alcohol Policy, and is subject to the sanctions of the JU Alcohol Policy.
8. “Drinking games” and other activities which promote excessive consumption of alcohol are prohibited.  Any paraphernalia associated with such activities, including but not limited to “beer pong tables” and “beer funnels”, will be confiscated—and not returned to—students. Sheets of plywood and rectangular tables decorated in such a way as to indicate a “beer pong” playing surface will also be confiscated.
9. Mass quantities of alcohol are prohibited. Students over the age of 21 are prohibited to be in possession of alcohol in the residence halls that exceed the following packaging amounts:
                Beer: 72 fluid ounces (“6-pack”)
                Wine: 750 milliliters (“traditional” wine bottle size)
                Liquor: 750 milliliters (“traditional” wine bottle size)
 
Possession of packaged alcohol quantities that exceed the above outlined amounts will constitute a violation of the university alcohol policy.
   
10. Kegs and associated paraphernalia will be confiscated from, and not returned, to students. 
 
Alcoholic Beverage Containers and Displays
Empty alcoholic beverage containers and/or packaging are not permitted to be stored, displayed or collected for any reason.  Promotional signs or posters for alcoholic beverages or illegal drugs are permitted in student's rooms, but may not be displayed on windows, external doors, balconies, or any surface that can be viewed from outside the room or apartment. Decorative shot glasses may be displayed in rooms, but are subject to confiscation in a manner that violates the university policy on alcohol use. 
 
Apartment Balconies
In order to maintain the aesthetic integrity of the Village Apartments and to ensure the safety of students, the following rules apply to the apartment balconies:
   
1. No university-provided furniture may be located, at any time, on the balcony
2. No more than six (6) people may be on the balcony at any one time
3. Throwing of objects off the balcony is prohibited
4. Grills are prohibited.
5. No items should be hung from balcony rails (including, but not limited to: towels, rafts, signs, clothing, flags and lighting)
a. Signs related to “school spirit” shall be permitted pending the approval of the Residential Life office. Each sign shall be evaluated on a “case by case” basis.                      
6. Balconies may not be used for storage purposes (including, but not limited to: garbage, indoor furniture, and bicycles)
7. Smoking is prohibited, along with candles, fireworks, or any items that are combustible or utilize an open flame  
8. Alcohol consumption is prohibited

Bicycles, Motorcycles, and Scooters

Bicycles may either be stored in a student's room, or on bike racks provided by the university, and are prohibited from being stored in any other location.  Bikes may be stored in a student's room as long as all roommates agree to storage of the bike in the room.
 
Bike racks can be found in the following locations:   
1. Behind Oak Hall
2. In Front of Botts Hall
3. Between Botts Complex and Williams Complex
4. In front of specific Village Apartment locations
 
Storage of bikes (or other items) underneath the stairwells in the Village Apartments is prohibited.
Bicycles found abandoned in or around residential facilities at the close of the semester will be confiscated.
 
Vehicles with combustion engines may not be stored in or around residential facilities. Motorcycles and scooters should be parked in an appropriate parking lot. Vehicles found in violation of this policy will be removed by the University, and all costs associated will be charged to the responsible party’s student account. 
  
Cohabitation
Cohabitation is not permitted in residence halls and apartments. Cohabitation exists when a person who is not assigned to a particular residence hall room or apartment uses that room or apartment as if he or she were living there. 

Examples of cohabitation include‚ but are not limited to:
- Accessing the room or apartment while the assigned occupants are not present
- Utilizing a key to enter a room or apartment to which one is not assigned
- Keeping clothing and other personal belongings in the residence hall or apartment
- Sleeping overnight in the room/apartment on a regular basis
- Using the bathroom and shower facilities as if they lived in that room/apartment
- When a guest’s continual presence hinders a roommate’s ability to study‚ sleep‚ and/or occupy their room‚ this will also be considered a violation of this policy
 
Cooking Appliances
In order to promote health and sanitation, as well as prevent fire hazards, the following restrictions and rules apply to cooking appliances:
1. Microwaves (800 watts or less)
2Only coffeemakers and electric kettles with automatic shut-offs are permitted 
3. Hot plates, toasters, toaster ovens, and “George Foreman” style grills are not permitted in residence halls
4. Toasters, toaster ovens, and “George Foreman” style grills are permitted in the Village Apartments.
5. Full size refrigerators and freezers are not permitted in the residence halls or Village Apartments.
                - Only university provided full size refrigerators and freezers are permitted on campus.

Courtesy Hours

Courtesy Hours are in effect 24 hours a day, 7 days a week both inside and outside the residence halls. Consideration for others is a primary component of community living and students agree to uphold this expectation when they become residents.  Noise level must not deter students who want/need to study or sleep at any time. Students must comply with any student or staff member's request to observe courtesy hours.
 
Please note: Speakers may not be placed on windowsills/balconies, and pointed outside the room. This behavior is considered to be in direct violation of courtesy hours and will be addressed by Residential Life and Campus Security staff.
 
Dangerous and Disruptive Activities
The following activities are deemed dangerous/disruptive, and are prohibited in residential facilities:

1. Accessing rooftops or ledges
2. Climbing from windows
3. Scaling or rappelling exterior walls
4. Throwing, bouncing or kicking of any object in or from a window, ledge, roof, stairwell, balcony, hallway or any other common area.
5. Playing sports in individual rooms, hallways, or lobbies
6. Skateboarding
7. Rollerblading

Damages to facilities resulting from these activities will result in charges to either the individual or the community.
   
Flammables
The following items are not permitted in the residential facilities (Residence Halls and Village Apartments), and will be confiscated if found:
   
1. Candles

2. Candle Warmers (operating with a heated plate)
        a. Candle Warmers operating with a “bulb” are permitted.
3. Incense
4. Flammable Liquids
5. Halogen Light Bulbs
6. Christmas or Holiday Lights  
7. Live Christmas and Holiday Decoration Trees
8. “Fireworks” or any other explosive/incendiary devices
  
Grills
Charcoal, gas, and electric grills are prohibited from being used or stored in of the residence halls and apartments or within any of the surrounding areas.  George Foreman Grills are also prohibited in the residence halls, but may be used and stored in the Village Apartments.
 
Community grills are located in the following areas:
1. Adjacent to Building 4 in the Village Apartments
2. In the Village Apartments 5-8 courtyard
 
Guests in Residential Facilities
Jacksonville University has open visitation; students may have guests (student or non-student) twenty-four hours a day, however the following rules and restrictions apply:

1. All guest visits must be approved by all roommates/suitemates and the office of Residential Life. 
                a. Approved guests are permitted to stay no longer than 3 days in Residential Facilities.
2. Guests must be escorted at all times while in the residential facilities.
3. Guests visiting students of the opposite gender must use the restroom facilities in the lobby, unless the resident being visited has a private bath. 
4. At no time may a resident or a resident’s guest deny a roommate access to his/her room or behave in a manner that causes the roommate to become uncomfortable.
5. Cohabitation is prohibited. (see Cohabitation policy)
6. Residents are not permitted to assign or sublease their assigned spaces, or other residential spaces, to other people.
7. All residents will be held accountable for the behavior and conduct of their guests while they are in the residential facilities. All resident guests are expected to adhere to all University and Residential Life policies.  
  
Loft Beds
All rooms in Oak Hall contain loft beds.  In addition, a limited number of rooms in Botts Complex and Williams Complex contain bunkable beds.  Requests may not be made to have beds placed in, or removed from a student's room.  Only loft beds provided by the University are permitted in the residential facilities.
 
Residents are not permitted to construct or install lofts.

Bunking pins are available in the Residential Life Office for students who would like to bunk their beds.


Students who would like to raise or lower their beds in Oak Hall are asked to place a work order with their Resident Advisor or the Residential Life Office. 
 
Musical Instruments
Musical instruments may not be played in student rooms except from electronic instruments with headphones.  Musical instruments may not be played during quiet hours.  
 
Pets
All pets, other than university approved service animals and non-carnivorous fish, are prohibited in and around residential facilities.  This includes, but is not limited to, all courtyards, breezeways, common spaces and parking lots within the residential communities. Fish must be stored in tanks of 15 gallons or less while in the residential facilities. 

Any student who is observed, or any student whose guest is observed, with a dog, cat or other prohibited animal – visiting or residing – on residential premises will incur a $100.00 fine.  If the pet is not removed within 24 hours, students are subject to increased fines, further disciplinary action, and removal of the animal by the University.
Students are also discouraged from feeding any stray animals around campus.

Exceptions will not be made for any temporary keeping of pets.  Professional Residential Life Staff members who live on-campus are allowed to keep pets when approved by the Director of Residential Life.

Quiet Hours

Designated quiet hours are as follows: 

Sunday – Thursday: 11:00pm – 9:00am
Friday-Saturday: 12:00am – 10:00am 

The Residential Life Office may modify designated quiet hours for specific periods as the situation may arise, including, but not limited to, finals week, when quiet hours are in effect 24 hours per day.  Students who violate quiet hours will be subject to a $25 fine, and may be referred for appropriate disciplinary action. 
 
Room Responsibility
Residents assume total responsibility for their room/suite/apartment and for the behavior and activities which occur within all assigned living areas. This includes the common living spaces (living room/kitchen) in university apartments and suite restrooms in Oak Hall.
Smoking
All residential facilities, including student rooms, balconies, and breezeways are smoke-free.  Smoking is prohibited within 30 feet of any entrance or exit to a residential facility.  Violation of this policy by a student may result in an immediate fine and additional disciplinary action.  

Fines for violating this policy are as follows:

First offense: $100 
Second offense: $300
Third and additional offenses: $500
  
Hookahs are not permitted on campus or in the residential facilities. Possession and/or use of a hookah in the residential facilities will be considered a violation of this policy and will result in confiscation of the hookah.  If confiscated, hookahs will not be returned to their owner.
 
The use of electronic vapor and/or smoking devices including, but not limited to, electronic cigarettes are not permitted in any campus buildings including residential facilities. Use of an electronic cigarette in the residential facilities will be considered a violation of this policy and will result in the above outlined fines and additional disciplinary action.
 
Solicitation and Sales
Salespeople and solicitors are not permitted in residential facilities at any time.  Unauthorized salespersons should be reported to the Residential Life Office (x7538) or Campus Security (x7585) immediately.
 
Only postings, flyers, or other materials authorized by the Residential Life office can be distributed in (or on) any of the residential facilities on campus. 
  
Unauthorized Use of Space
Unauthorized use of space is not permitted in residence halls and apartments. Unauthorized use of space occurs when a person who is not assigned or authorized to have access to a particular residence hall room, apartment, common space, secured space, or storage area gains access through means not approved by the university. 

Examples of Unauthorized Use of Space include‚ but are not limited to:
- Accessing a room or apartment while the assigned occupants are not present
- Entering a room or apartment (utilizing a key or through other means) to which one is not assigned
- Occupying a room or apartment to which one is not assigned
- Accessing an adjoining empty suite room through the restroom
- Accessing an assigned room or apartment before a check in process has been completed
- Accessing to university storage areas or other maintenance areas for any reason.
 
 
Williams Hall “Fire Pit”
Student use of the Williams Hall “Fire Pit”, located directly behind the Williams Hall lobby, must receive approval from the Assistant Director of Residential Life located in the Williams Hall Residential Life office. Please contact the Office of Residential Life at (904)-256-7538 or at housing@ju.edu to request approval or for more information on this process.
  
*The University reserves the right to adjust the Residential Life Policies as it determines necessary in order to assure fairness, order, efficiency, or the physical and emotional security of individuals*
 
IV.           Facility Information and Policies
 
The below Facility Information and Policies are outlined to ensure that each student is aware of the different services the Residential Life office and the University provide, and the expectations that both our office and students will be held to.

Air Conditioning/Heat
The thermostats in the residence halls are very sensitive. For this reason, students should adjust only the fan switch (high, medium, low) and not the thermostat. If residents experience any problems with temperature, they should place a work order with Residential Life. The charge for replacing a damaged thermostat is $150.00. In many buildings, opening a window while running the air conditioner can upset temperature control for the entire floor. Opening windows also creates conditions conducive for mildew growth. Students should keep windows closed while the air conditioner is operating.
Please note: The Williams and Botts complex employ a heating and cooling system that services each building with only cold or warm air depending on seasonal temperatures. During times of seasonal weather transition this can cause temperature fluctuation in these residential communities. Residential Life encourages the reporting of any temperature concerns to our office, and for students to work collaboratively with our office during these times of transition. 

Cable
All Jacksonville University buildings receive cable channels from a cable TV service provider with a selection of both High Definition and Standard Definition channels. For more information on Digital QAM Service, Making Your TV Campus Cable Ready, Frequently Asked Questions, and Repair Procedures and Service Issues, please visit the Residential Life page on the JU website. 

Common Area Damages
Residents assume responsibility for the condition of their assigned room/suite/apartment and for the the damage which occurs within all assigned living areas. This includes the common living spaces (living room/kitchen/bathrooms) in university apartments and suite restrooms in Oak Hall. Unless the students responsible for damages to these spaces can be identified, damage charges for common space areas will be collectively billed to all students assigned to room/suite/apartment.  

Elevators
For the convenience of students and JU personnel, Oak Hall is equipped with passenger elevators. Use of the elevators is a privilege and students are expected to make use of them in a responsible, safe and respectful manner. In keeping with this expectation, tampering with the alarm, misuse or defacing of the elevators, or entering the elevator shaft is prohibited. Students found responsible for tampering with the alarm, misuse or defacing of the elevators, or entering the elevator shaft may be subject to disciplinary action and/or fines.  Additionally, students who enable the entry of an unauthorized person into the elevator may be subject to disciplinary action.

Note: Availability of the elevators may be limited on occasion in order to accommodate residents or guests with a disability, the moving of belongings, or for emergencies.

Flyers may not be posted in elevators.
 
Furnishings
At no time is any University-issued furniture allowed on the Village Apartment balconies, or otherwise outside of the room or apartment in which it was found. Charges will be assessed for any damages made to university furniture.
 
Individual Room Furniture:
Students are responsible for the condition of their rooms and all furniture assigned to it. University provided room furnishings must remain in students’ individual rooms. Charges will be assessed if furniture is found to be missing. Students may rearrange furniture, but must use it only for its intended purpose. Upon checking out of a room, all furniture must be reassembled as it was originally found. Should a student choose to bring additional room furniture (mattress, bedframe, desk, etc.), the student furniture must be arranged and used in a way so that all university furniture safely remains in room. Waterbeds are not allowed in residence halls. If additional furniture is brought into the residential facilities, it must be removed when the residence halls close or the student leaves the University. Students will be charged for the removal of any furniture or other personal items left after vacating their rooms/apartments.
 
Common Area Furniture:
Furnishings in the common areas of the residential facilities, including apartment common areas, are provided for the use of all the students and may not be taken into individual rooms. Protection of public areas and equipment is the shared responsibility of all students.
 
Mildew and Mold
Humidity inside buildings in Florida is often high which encourages the growth of mildew and mold. Mildew is a fungus that produces spores that grow and spread easily through the air. These spores can cause allergic reactions and other health issues. Mold and mildew grow in areas that are dark and moist.
The following are suggestions for preventing and treating mold and mildew:
· The key to prevention is to keep everything clean, well lit and dry.
· Hang up damp towels and clothes to dry completely.
· Leave the bathroom door and shower curtain open to allow the walls to dry after showering.
· Select cleaning products specifically designed to treat/prevent mold and mildew.
· A weak solution of bleach and water can also be effective in cleaning mold and mildew.
·  Most shower curtains can be cleaned in a washing machine with bleach, detergent and warm water.
 
Painting
Residents are not permitted to paint any of the interior or exterior surfaces of their assigned residential space. This includes, but is not limited to:
-          Doors
-          Walls
-          Ceilings
-          Floors
-          Furniture
-          Windows
-          A/C units or vents
 
Residents will be charged for any costs associated to returning the assigned space to its original painted condition. Residents will also be held responsible for any corresponding conduct violations related to damaging university property.  
 
Recycling
Recycling services are provided in all residential facilities.  Students are encouraged to recycle the following items by placing them in a designated recycling bin:

1. Plastic bottles and containers labeled #1-7
2. Aluminum cans
3. Newspapers
4. Magazines
5. Cardboard
 
Trash Disposal
Below is a list of trash disposal areas in each of the residence halls:

Botts Complex - Large trash cans in community restrooms on each floor
Oak Hall (A&B Wings) - Trash room across from the stairwell in the A wing of each floor
Oak Hall (C&D Wings) - Trash room across from the stairwell in the D wing of each floor
Williams Complex - Large trash cans in community restrooms on each floor

Below are the nearest dumpster locations for each residential facility:

Botts Complex - River Road near the residence hall entrance to campus
Oak Hall - River Road near the residence hall entrance to campus
Village Apartments 1, 4, 5, & 6 - Across from Wilma's Little People School
Village Apartments 2 & 3 - Back corner of the parking lot closest to Shircliff Hall (Building 2)
Village Apartments 7 & 8 - Parking lot closest to Building 8
Williams Complex - River Road near the residence hall entrance to campus  

Trash may not at any time, be placed in hallways, breezeways, on doorsteps, balconies, or in other public areas of the apartments.

Excessive trash in the residential facilities or failure to properly dispose of trash will result in fines being placed on students’ accounts as well as possible disciplinary action for repeated offenses.
 
V.              Safety and Security
 
The below Safety and Security policies are in place to ensure that each student is aware of the partnership between themselves and University to ensure that they are provided with a safe and healthy living environment. The below polices are expectations that both our office and students will be held to.
 
Door Security
Part of the obligation of community living is to help safeguard the living environment.  Students are reminded that they share in the responsibility for the security of their rooms and the buildings in which they live.  Students are expected to keep their rooms/apartments locked at all times and also to report individuals who appear to be tampering with locks, damaging facilities, harassing students, or behaving suspiciously. Students need to be particularly security-minded at times of check-in, holiday breaks, check-out, or when fewer residents are in the residential facilities.
 
The following behaviors can compromise the security of other students, and are prohibited:  

1. Giving one’s personal keys or ID card to another person.
2. Leaving keys or ID card in a public space. 
3. Propping open lobby doors or card swipe doors.
4. Attempting to force open any secure access door.      
5. Interfering with the locking mechanism of any door.
6. Allowing individuals who seek entry to “piggyback” (allow others to enter the building without using their own entry card).

Students found responsible for any of the behaviors above will be subject to disciplinary action, including fines to cover the costs of door repair or replacement.

 Fire Alarm Procedures
When a fire alarm sounds:

1. Proceed immediately to the nearest designated exit (do not use elevators)
 
2. Upon exiting the building, follow further instructions given by Resident Advisors or Security Officers
3. Do not re-enter the building until given permission by a university official.
 
In the event of a fire alarm, please make reasonable efforts to assist any students with a physical disability.  Wheelchair-bound students should be transported to the nearest stairwell, and emergency personnel should be informed of the student's location upon their arrival.
 
Students found responsible for not evacuating a building during a fire alarm will be immediately fined $100.00 on each occasion, and may face further disciplinary action. 
 
Health & Safety Inspections
To ensure the health and safety of all residents, residence hall rooms and apartments are checked periodically by the Residential Life staff. Room cleanliness, arrangement, and hygiene issues that interfere with the comfort, safety, security, health or welfare of the residential community will be addressed during these inspections. The Residential Life Office will distribute expectations for these inspections prior to their occurrence.
 
Residents must adhere to the following:

1. Room windows must remain closed when the air conditioner is in operation. The air conditioning equipment does not function properly when windows are open.
2. Window screens may not be removed at any time. Students who have removed a window screen will be required to pay for any damages or replacement costs.
3. Stickers, transparent tape and double-sided tape may not be used on floors, walls, woodwork or doors. Non-marring adhesive materials are permitted. The Residential Life Office recommends properly used 3M Command Strips as an adhesive material. Charges may be assessed for any damage caused by improperly used or removed adhesives.
4. Built-in shelves and unauthorized lofts (see “Loft Beds” policy) are not permitted. Students who have constructed these items will be given written notice to remove them. Failure to do so within 48 hours will result in additional fines being assessed directly to the student’s account, as well as potentially affect the status of the student’s on-campus housing.
5. Airflow vents should never be obstructed. Blocking the airflow can create a fire hazard.
6. Tampering with any of the fire safety equipment is prohibited. All smoke alarms, fire detectors and other safety devices must be in proper working condition at all times. At no time should a smoke detector be found turned off. Any issues with malfunctioning smoke detectors, fire alarms or other safety equipment should be reported immediately to the Residential Life Office.
7. Installation of ceiling fans or air conditioning units is prohibited.
8. Realizing that the display of certain items may be considered offensive and disrespectful to some community members, the University requires the use of discretion concerning the content of pictures, posters or written materials displayed in rooms and hallways. Residents possessing any materials the University deems questionable will be asked to move such items to a more discreet posting location, or remove them entirely.
9. Daily room care and cleaning are the responsibility of each student. Rooms should be orderly at all times.
10. Trash must be taken to the appropriate trash receptacles.
11. Trash bags may not be stored temporarily in hallways, breezeways or other high-traffic areas.
12. At no time may trash be kept on Village Apartment balconies.
 
Health Care for Residential Students 
Jacksonville University recommends that students who are in need of health care visit Care Spot - Arlington.  Students requesting treatment must present a valid Jacksonville University ID card and a valid health insurance card at the time of service.  Claims will be filed against the student’s health insurance on all medical and emergency procedures.
  
Care Spot - Arlington is located at 1021 Cesary Blvd., Jacksonville, FL.  Students may seek medical treatment at Care Spot –Arlington during the following times: Monday - Saturday: 8:00am - 8:00pm; Sunday: 8:00am - 5:00pm.  

The University provides free transportation to and from Care Spot - Arlington for residential students without their own transportation.  Please contact the Residential Life Office (x7538) or the Resident Advisor (RA) staff on Call in your building [after-hours] for access to this service.
 
RA on Call #’s by Building (M-Fri  5pm – 8:30am, Weekends)
 
Oak Hall: 904-307-0788 & 904-305-1220
 
Williams/Brest/McGehee/Botts Hall: 904-305-0030 & 904-302-3999
 
Village Apartments: 904-302-1903 & 904-254-4698
  
As advised by community health professionals, students diagnosed with a communicable disease, such as measles, mumps or chicken pox, will be quarantined in their room or in an unoccupied residence hall room when available.  They will be asked to remain in their room as much as possible during the period in which they are contagious.  Arrangements will be made to bring them their meals.  All efforts to stop the spread of the disease will be made.  The best protection against such diseases or common infections like the flu is a current immunization.
 
Search and Seizure Policy
Authorized University officials have the ability to enter students’ rooms for reasons related to normal inspections, maintenance purposes, general safety and security of the community, and to address policy violations in progress or that may have occurred.  Staff members who need to enter a room during the performance of their duties will knock and identify themselves.  A resident need not be present for a staff member to enter the room.  
 
Students are reminded that the Jacksonville University campus is the private property of the University.  When a designee of the Student Life Office, including Residential Life Staff members and Campus Security Officers, reasonably suspects that suspect items are contained among a student’s possessions, the student shall be required to make such possessions (including but not limited to backpacks, locked containers, motor vehicles, electronic communication via text/email, etc.) accessible.  If a student refuses to give access to his/her possessions or communication, the suspect items may be confiscated for investigation, and used in any disciplinary proceedings.  Furthermore, any student who refuses to give such access to his/her possessions may also be immediately banned from University property.

Items prohibited by law or University policy that are present in a student room will be confiscated by the staff member and used in a disciplinary proceeding.  Such items will not be returned to students.

If a University staff member, who enters a room to perform his or her duties, has reason to believe:

1. Items prohibited by law or University policy are concealed from view,
2. There is a violation of public law or of University regulations or standards, or
3. There is a possibility of imminent hazard to persons or property;

The staff member may contact the Dean of Students, or designee who shall have the right to conduct or order a search on University property and premises under emergency circumstances, and/or when violations of civil or criminal law or University regulations are in question.  Reasonable effort shall be made to have the student present during any search, and the student shall be informed as to the reasons for the search and the objects or information sought, except when the Student Life Office or designee believes that a serious emergency exists.

 
Smoke Detectors & Life Safety Equipment
Life safety equipment and devices, such as smoke detectors, fire extinguishers, exit signs, and fire alarm pull stations are placed in student rooms and throughout the residential facilities for safety.  Any student found tampering with such equipment in any way will be subject to a $100.00 fine, with the possibility of further disciplinary action.

Report any damaged or inoperable fire safety equipment to the Residential Life Office or a Resident Advisor.
 
 
*The University reserves the right to adjust the Residential Life Policies as it determines necessary in order to assure fairness, order, efficiency, or the physical and emotional security of individuals*